Special Education Clerk

Young World Physical Education; Giffords Corner (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Westport Middle High School in Westport, MA is seeking a Special Education Clerk for the current school year. The role supports confidentiality, IEP processes, and communication with families and staff.

Responsibilities include managing IEP documents, using the DESE-coded software, monitoring timelines, and coordinating Team meetings while ensuring compliance with local procedures.

Qualifications

• Bachelor’s degree or college coursework preferred.
• Experience in a school or office setting with secretarial/administrative work preferred.
• Competent in keyboarding and MS Word/Excel; database management.
• Ability to organize work, set priorities, and meet timelines.
• Ability to coordinate meetings and work with multiple schedules.
• Demonstrated teamwork with staff, students, parents, and administrators.

Responsibilities

• Maintains confidentiality in all matters.
• Follows Special Education clerk duties per the procedures manual.
• Routes calls regarding special education issues, meetings, and services.
• Ensures IEP processes comply with regulations and timelines.
• Uses special education software to manage student information and IEP documents.
• Monitors IEP timelines and informs Director of potential delays.
• Maintains communication with special education contacts and staff.
• Updates data sheets and provider information annually and during the year.
• Schedules IEP team meetings and engages parents to promote attendance.

Skills

Organizational skills

Time management

Interpersonal skills

Cooperation

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Database management

Job description

Westport Community Schools Westport Middle-High School - Westport, Massachusetts Open in Google Maps

Special Education Clerk

Westport Community Schools Westport Middle-High School - Westport, Massachusetts Open in Google Maps

Job Details

Job ID: 5858777

Application Deadline: Posted until filled

Re-Posted: Aug 03, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Special Education Clerk - School Year Position - Westport Middle High School

1. Maintains confidentiality in all matters.
2. Follows the special education clerk duties as written in the WCS Special Education Procedure Manual.
3. Places, receives, and routes incoming telephone calls regarding special education issues, meetings and services.
4. Completes tasks in compliance with Special Education regulations and timeframes required for all activities in the IEP process.
5. Uses the special education software program to maintain accurate student information and updated entries of DESE special education codes; create reports and spreadsheets; and to complete and/or assistance in the completion of IEP forms and documents as indicated.
6. Monitors each student’s IEP process on a spreadsheet which tracks all IEP activities, deadlines and documentation requirements and informs the Special Education Director prior to falling into non-compliance if it appears that times lines will not be met.
7. Maintains ongoing communication with special education contacts and other school staff to ensure that all relevant persons are informed of IEP activities in accordance with regulations and local procedures.
8. Updates the administrative data sheet and changes in provider information annually before the beginning of the upcoming school year and as needed during the school year.
9. Schedules special education Team meetings for referred and eligible students within appropriate timeframes, making direct contact with parents to promote attendance, and documents efforts to obtain participation.
10. Provides notices and IEP documents to parents and teachers and other Team members in accordance with local procedures.
11. Maintains ongoing communication with special education contacts to ensure the completion of all IEPs and related documentation including progress reports and distributes and files copies in school and central office individual student files according to local procedures.
12. Distributes the completed IEP, placement and related documents to parents, as required by regulation.
13. Monitors parent responses, and follows procedures to document efforts to secure missing signatures and consent to evaluate.
14. Distributes accepted IEPs, amendments and related documents to sped contacts and monitors the distribution by the sped contact to all other relevant staff in accordance to local procedure.
15. Informs the sped contact in writing of rejected or partially rejected IEPs and ‘stay-put’ services which remain in effect.
16. Maintains and appropriately files individual student IEPs and related documents in the special education central office, ensuring all documents are included, attached to the IEP as required, and presented in order beginning with the current year.
17. Maintains school-based individual confidential record folders as required by regulation for special education students.
18. Coordinates with school-based clerk to obtain information on incoming and transferring out special education students.
19. Ensures accuracy and validation of special education DESE codes in student record management system for school year reporting periods.
20. Participates in scheduled training and other staff development opportunities provided for special education clerks.
21. Regular, reliable attendance.
22. Performs other relevant tasks as related to specific age groups and as assigned.

Position Type:

Full-time

Job Categories:

Support Staff > Secretary

Equal Opportunity Employer

It is the policy of the Westport Community Schools to maintain a learningand working environment that is free from harassment, violence ordiscrimination based on actual or perceived race, color, creed, religion,national origin, sex/gender, marital status, homelessness, disability,sexual orientation, gender identity or expression, age, family care leavestatus, pregnancy or any condition related to pregnancy, or military/veteranstatus.

*All appointments are conditional based on a satisfactory CORI and SAFIS Background Check per 603 CMR 51.00. *

Job Requirements

• 1.Bachelor’s degree or college course work preferred.
• 2.Experience working in a school or other office setting doing secretarial, and administrative work.
• 3.Possess competent skills in keyboarding, computer applications such as Microsoft Word and Microsoft Excel, and data-base management
• 4.Ability to organize and coordinate work and set priorities to ensure that all timelines, tasks and documents are completed within required timeframes and according to local procedures.
• 5.Ability to manage interruption of time and tasks and return to complete tasks within mandated timeframes.
• 6.Ability to set up meetings using multiple staff schedules.
• 7.Demonstrated ability to work cooperatively with other staff members, students, teachers, parents, administrators, and the general public.

• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 17 Main Road
• Westport, Massachusetts 02790
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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