Student Registrar Support Coordinator

Prairie Quest Consulting; Gulfport (MS); On-site; USD 29,000 - 37,000; Full time

Job summary

Prairie Quest Consulting is seeking an experienced Student Registrar Support Coordinator to work onsite in Gulfport, MS, supporting Expeditionary Combat Skills (ECS) course operations and CPPA administration.

This full-time clerical role handles enrollment data, reports, scheduling, and liaison with PSD/TSO Gulfport, with emphasis on accuracy, timeliness, and confidentiality.

Qualifications

• High School diploma or GED is required.
• Administrative experience: at least 4 years or equivalent education.
• Proficiency with Microsoft Word, Excel, Access, and PowerPoint.
• Familiar with Privacy Act and PII requirements.
• Strong written and verbal communication in Navy context.
• Ability to coordinate with PSD/TSO Gulfport and meet deadlines.

Responsibilities

• Administers student checkout and records, ensuring timely completion.
• Coaches team on processes and training in procedures.
• Prepare and edit documents using word processing and spreadsheets.
• Inputs and maintains enrollment databases and generates reports.
• Liaises with PSD and TSO Gulfport on student matters.
• Drafts Navy communications using official formats and CeTARS data.
• Conducts indoctrination and class sessions for up to 65 students.

Skills

MS Office Suite

Time management

Communication skills

PII handling

Public speaking

Education

High School diploma or GED

Associate Degree in business-related field

Bachelor Degree in business-related field

Tools

CeTARS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PQWORK Full Time Clerical Gulfport, MS, US

3 days ago Requisition ID: 2140

Salary Range: $21.14 To $26.56 Hourly

PQC is accepting applications for experienced, civilian Student Registrar Support Coordinators to work onsite, alongside world-class government staff - in support of Expeditionary Combat Skills (ECS) course.

Purpose of this position is for a Student Registrar to provide administrative and Command Personnel/Pay Administrator (CPPA) support for Expeditionary Combat Skills (ECS) course. Performs Student Registrar, CPPA and administrative support duties. Provides student support and personnel administrative functions in support of ECS course. One of the four Student Registrar Support Coordinators will serve as the point of contact for the Government to distribute the workload and monitor the Student Support teams’ work/task status for accuracy, punctuality and completion.

Duties and Responsibilities

The Student Registrar Support Coordinators will typically perform the following duties:

• Administers student check-out process following graduation/release from course. Allocates work assignments, monitors progress, checks quality/completeness of work and ensures timelines/schedules are met.
• Coaches team members in work processes, established procedures and training of team members in skills, methods, and techniques necessary for completing individual and team functions.
• Applies typing skills, knowledge of functions/procedures used in word processing, spreadsheet applications and other software, as well as extensive specialized vocabulary knowledge to create and edit various types of technical/ non-technical documents. Operates computer/printer/scanner and peripheral equipment using appropriate software to perform various ADP operations while supporting office processes, including producing reports and maintaining required databases.
• Inputs, updates and maintains current and historical student/class enrollment information, using standard spreadsheet or database software. Maintains, manages and retrieves data to produce rosters and/or reports as requested.
• Liaises with servicing Personnel Support Detachment (PSD), as well as Training Support Organization (TSO) Gulfport staff members, on issues regarding student personnel matters.
• Coordinates resolution of pay and personnel issues, ensures prerequisites for advancement exams are forwarded to PSD, facilitate prompt service record entries, coordinates all passenger transportation requirements in connection with permanent change of station order execution and coordinates order modifications in the event a student setback conflicts with scheduled transfer date.
• Conducts student administrative check-in prior to or during course indoctrination. Distributes student welcome aboard/contact information for Homeport Liaisons.
• Prepares No Show Report within 3 days of class convening date and Missed Training Opportunity (MTO) messages within 1 week of class convening date.
• Conducts student check-out prior to graduation or upon release from course. Prepare graduation certificates upon successful completion of required training.
• Updates and maintains current and historical student/class enrollment information, using standard spreadsheet or database software. Maintains, manages and retrieves data to produce rosters and/or reports as requested.
• Conducts student check-out prior to graduation or upon release from course. Prepare graduation certificates upon successful completion of required training.
• Provides specialized support using the Corporate enterprise and Training Activity Resource System (CeTARS). Reviews, validates and produces student tracking/status reports as required.
• Collects, analyzes and records statistical data pertaining to student enrollment, student pipeline and student status. Verifies accuracy of data and takes appropriate action to correct errors. Evaluates trends for students awaiting instruction and individual account pipelines and ensures mathematical calculations/computations are accurate. Provides weekly Dashboard Report updates prior to COB each Wednesday.
• Performs clerical work, such as receptionist, supply, and other office support duties, as necessary. Completes Special Projects (annual Hot Wash Reports, data calls, etc.) and other duties as assigned.
• Drafts, transmits, receives, acknowledges and acts on pertinent electronic mail, including Delay in Reporting messages. Transmits official Navy message traffic, as required, using C2 Official Information eXchange (C2OIX).
• Validates student advancement eligibility prior to established deadlines through coordination with Career Counselor. Prepares performance evaluations, as necessary. Verifies whether advancement exams had been ordered by detaching command or if tests need to be ordered through local PSD.
• Secures documents containing Personal Protected Information (PPI) in a certified lockable container or makes arrangements to have documents secured when documents are not in use.
• Prepares correspondence IAW Navy Correspondence Manual. Receives drafts from supported Departments and reviews for compliance with instructions. Reformats, obtains appropriate signatures, files and sends to recipients as necessary.
• Conducts class indoctrination in front of groups of up to 65 students.

Qualifications

The following qualifications apply to Student Registrar Support Coordinators:

• High School diploma or GED.
• Minimum of 4 years administrative experience or an Associate Degree in a business related field of study with 2 years experience or a Bachelor Degree in a business related field.
• Strong background in Microsoft Office Suite to include Word, EXCEL Access and Power Point.
• Possess a general knowledge of government purchasing requirements and be familiar with military structure.
• Possess the ability to organize and meet timelines effectively.
• Familiar with Privacy Act and Personal Identifiable Information (PII) requirements.
• Excellent communication skills both oral and written and be able to interact with management, staff and students with NCTC Gulfport.
• Ability to speak in public, conducting course indoctrination in front groups of up to 65 students.
• Ability to obtain a Favorable Tier 3 Background Investigation (See PWS Section 4).