Student Publishing and Repository Assistant

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 13,000 - 19,000; Full time

Job summary

The University of Kansas, through KU Libraries, seeks a Publishing and Repository Assistant to support editors of journals hosted by KU Libraries and KU ScholarWorks. You will assist with formatting, testing publishing software, and generating reports for editors, while maintaining strong customer service with users of varying expertise.

This on-site student hourly position emphasizes collaboration, attention to detail, and the ability to handle multiple tasks, with a deadline-driven environment

Qualifications

• Proficiency in word processing and formatting software, as evidenced by application materials.
• Strong attention to detail and accuracy, as evidenced by application materials.
• Experience with online content management systems and workflows, as evidenced by application materials.
• Experience working with editors or publishing programs, as evidenced by application materials.
• Public service experience and customer service skills as evidenced by application materials.

Responsibilities

• Support Digital Publishing and Repository programs.
• Add new materials to KU ScholarWorks and journals.
• Update journal configuration settings.
• Create and share statistical reports with editors.
• Format articles for publication.
• Assist editors in indexing to DOAJ, SHERPA/RoMEO, Web of Science, Scopus, PubMed, etc.

Skills

Customer service

Attention to detail

Teamwork

Learning new CMS

Education

Student enrollment in degree program

Tools

Microsoft Word

Google Docs

Adobe InDesign

Job description

Position Overview

The University of Kansas is a leader in the open access movement and is the first public institution in the United States to pass an open access policy for peer-reviewed journal articles published by faculty. KU Libraries supports open access journal publishing and KU's online institutional repository, because public access to research enables anyone with internet access to read, download, and share scholarly research without financial barriers. Under the direction of the Digital Publishing & Repository Coordinator, the Publishing and Repository Assistant will work collaboratively with staff in KU Libraries Digital Publishing Services program to provide support for editors of journals hosted by the Libraries and KU ScholarWorks, KU’s online institutional repository. Duties of this position will include assisting with publishing and repository projects, such as creating and sharing statistical reports with editors, processing materials for KU ScholarWorks, formatting materials for publication, and other duties as assigned. The successful applicant will have great customer service skills and the ability to work with users at many different levels of expertise.

Job Description

90% - Support the work of the Digital Publishing and Repository programs Add new materials to KU ScholarWorks and to journals published by KU Libraries Update journal configuration settings Help Digital Publishing and Repository colleagues test and troubleshoot publishing software Assist editors in applying to be put in indexes such as the Directory of Open Access Journals, the SHERPA/RoMEO database of journal policies on open sharing, the Web of Science, Scopus, PubMed and others that are identified by the editors of the journals hosted by KU Libraries Create and share statistical reports with editors Help colleagues format articles for publication

10% - Assist other units with projects as directed. Other duties as assigned.

Required Qualifications

• Proficiency in word processing and formatting software, such as Microsoft Word, Google Docs, and/or Adobe InDesign, as evidenced by application materials.

Preferred Qualifications

• Professional experience which required strong attention to detail and accuracy, as evidenced by application materials.
• Demonstrated ability to learn and use online content management systems and follow established workflows, as evidenced by application materials.
• Experience working with editors or publishing programs, as evidenced by application materials.
• Public service experience and/or experience which required customer service skills, as evidenced by application materials.
• Demonstrated ability to work well both individually with minimal supervision, and as part of a team, as evidenced by application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• Resume
• Cover letter addressing how the applicant meets the required and preferred qualifications

Application deadline is Thursday, 10/29/2026, by 11:59PM Central Standard Time.

Contact Information to Applicants

Eric Bader

[e-mail]

Advertised Salary Range

$11.50 per hour

Anticipated Start Date

Monday November 9, 2026