Student Publishing and Repository Assistant

The University of Kansas; Lawrence (KS); On-site; USD 14,000 - 18,000; Part time

Job summary

The University of Kansas is hiring a Publishing and Repository Assistant to support editors of journals hosted by KU Libraries and KU ScholarWorks. The role involves adding materials, updating configurations, testing publishing software, and producing reports for editors, with emphasis on accuracy and helpful customer service.

As a student hourly position, you will collaborate with Digital Publishing Services staff, learn publishing workflows, and assist with indexing applications while

Qualifications

• Proficiency in word processing and formatting software, evidenced by application materials.
• Experience with online content management systems is preferred.
• Customer service experience is advantageous and valued.

Responsibilities

• Add new materials to KU ScholarWorks and journals published by KU Libraries.
• Update journal configuration settings and assist testing/publishing software.
• Create and share statistical reports with editors and assist in applying to indexes.
• Format articles for publication and assist editors in the publication process.

Skills

Word processing

Formatting software

Tools

Adobe InDesign

Google Docs

Microsoft Word

Job description

Position OverviewThe University of Kansas is a leader in the open access movement and is the first public institution in the United States to pass an open access policy for peer-reviewed journal articles published by faculty. KU Libraries supports open access journal publishing and KU's online institutional repository, because public access to research enables anyone with internet access to read, download, and share scholarly research without financial barriers. Under the direction of the Digital Publishing & Repository Coordinator, the Publishing and Repository Assistant will work collaboratively with staff in KU Libraries Digital Publishing Services program to provide support for editors of journals hosted by the Libraries and KU ScholarWorks, KU’s online institutional repository. Duties of this position will include assisting with publishing and repository projects, such as creating and sharing statistical reports with editors, processing materials for KU ScholarWorks, formatting materials for publication, and other duties as assigned. The successful applicant will have great customer service skills and the ability to work with users at many different levels of expertise.

Job Description

• 90% - Support the work of the Digital Publishing and Repository programs Add new materials to KU ScholarWorks and to journals published by KU Libraries Update journal configuration settings Help Digital Publishing and Repository colleagues test and troubleshoot publishing software Assist editors in applying to be put in indexes such as the Directory of Open Access Journals, the SHERPA/RoMEO database of journal policies on open sharing, the Web of Science, Scopus, PubMed and others that are identified by the editors of the journals hosted by KU Libraries Create and share statistical reports with editors Help colleagues format articles for publication
• 10% - Assist other units with projects as directed. Other duties as assigned.

Required Qualifications

1. Proficiency in word processing and formatting software, such as Microsoft Word, Google Docs, and/or Adobe InDesign, as evidenced by application materials.

Preferred Qualifications

1. Professional experience which required strong attention to detail and accuracy, as evidenced by application materials.
2. Demonstrated ability to learn and use online content management systems and follow established workflows, as evidenced by application materials.
3. Experience working with editors or publishing programs, as evidenced by application materials.
4. Public service experience and/or experience which required customer service skills, as evidenced by application materials.
5. Demonstrated ability to work well both individually with minimal supervision, and as part of a team, as evidenced by application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

1. Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
2. This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Advertised Salary Range$11.50 per hour

Anticipated Start DateMonday November 9, 2026