Student Project Coordinator-Campus Recreation (Work Study)

Penn State University; University Park (TX); On-site; USD 16,000 - 23,000; Part time

Job summary

Penn State University, located on the University Park campus, seeks a part-time Campus Recreation project coordinator to oversee timelines, production, and collateral distribution. The role supports the social media team and reporters on campus.

Background checks are required and schedules may include mornings, evenings, weekends, and university breaks. The position is paid hourly, with a starting rate of 14.50 USD per hour.

Qualifications

• Experience in team management, project planning, communications, or business operations preferred.
• Strong problem-solving skills and ability to interact positively with patrons and employees.
• Attention to detail and above-average time management required.

Responsibilities

• Oversee project timelines, deadlines, start dates, and file requirements for internal and external production.
• Track marketing programs, deliverables, and objectives within a project management system.
• Manage the ordering, printing, and distribution of marketing collateral.
• Monitor and evaluate campaign performance, analyzing key metrics to create reports.
• Coordinate social media scheduling and posting with the social media team.

Skills

Team leadership

Project planning

Communications

Business operations

Tools

Project management system

Job description

KEY RESPONSIBILITIES

• Project Coordination & Workflow Management Oversee project timelines, ensuring deadlines, start dates, and file requirements are met for internal and external production.
• Track marketing programs, deliverables, and objectives within a project management system.
• Manage the ordering, printing, and distribution of marketing collateral.
• Monitor and evaluate campaign performance, analyzing key metrics to create comprehensive reports.
• Coordinate social media scheduling and posting in collaboration with the social media team.

TEAM & RESOURCE COORDINATION

• Work closely with creative team members to assess project capacity and ensure deadlines are met.
• Schedule and coordinate photo shoots, including shot lists and production details.
• Assist with file management and organization to support content creation and social media efforts.
• Collaborate with the Senior Social Media Manager to oversee team scheduling, workspace coordination, and verification of hours.
• Conduct workshops for student staff on effectively using the project management system.
• Maintain and optimize project boards with automation to improve workflow efficiency.

STRATEGIC PLANNING & PROCESS IMPROVEMENT

• Meet regularly with the Assistant Director to review project workflows and recommend improvements.
• Conduct market research to identify trends and support marketing strategies.
• Track analytics and reporting across all team positions to enhance overall performance and efficiency.

COLLABORATION & PROFESSIONALISM

• Maintain open and frequent communication with the supervisory team.
• Actively participate in collaborative work and development.
• Serve as a representative of Campus Recreation, promoting programs and services to a diverse audience.

PREFERRED EXPERIENCE & SKILLS

• Candidates with experience (academic or non-academic) in team management, project planning, communications, or business operations are highly preferred.
• Strong problem-solving skills and the ability to interact positively with patrons and employees are essential.
• Attention to detail and above-average time management skills are required.

WORK ENVIRONMENT & REQUIREMENTS

• Work will take place on the University Park campus.
• Candidates must successfully complete a background check.
• This role requires flexibility to accommodate a variable schedule, including mornings, evenings, weekends, and University breaks.
• Students who received a Federal Work Study award have the opportunity to obtain a job and perform related duties either on campus, or remotely, if possible and at the discretion of the employer.
• The starting hourly rate for this job is $14.50.
• Federal Work Study job performance is evaluated either annually or through ongoing mentorship.
• Students applying for Federal Work Study positions should clarify expectations with their potential employer regarding either on campus/in person or remote work arrangements.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act an