Part-Time Student Project Coordinator

The Pennsylvania State University; State College (Centre County); On-site; USD 16,531 - 24,796; Part time

Job summary

The Pennsylvania State University on University Park campus is seeking a Part-Time Student Project Coordinator to organize and manage Campus Recreation's student creative team projects. You will support marketing and communication efforts by coordinating projects, tracking deliverables, and ensuring smooth workflow with the project management system.

Responsibilities include coordinating timelines, collaborating with the creative team, scheduling shoots, and maintaining project boards to improve

Qualifications

• Experience in team management, project planning, or communications.
• Strong problem-solving and detail-oriented skills.
• Ability to interact positively with patrons and employees.

Responsibilities

• Coordinate projects and track deliverables within a project management system.
• Manage timelines, deadlines, and file requirements for production.
• Oversee distribution of marketing collateral and monitor campaign performance.
• Coordinate social media scheduling with the social media team.
• Support content creation and workflow through effective file management.

Skills

Team management

Project planning

Communications

Business operations

Tools

Project management system

Job description

Part‑Time Student Project Coordinator

The Part‑Time Project Coordinator plays a key role in organizing and managing Campus Recreation's student creative team projects. Reporting to the student project lead and Assistant Director of Campus Recreation, this position supports marketing and communication initiatives by coordinating projects, tracking deliverables, and ensuring effective workflow management.

Key Responsibilities

• Project Coordination & Workflow Management
  • Oversee project timelines, ensuring deadlines, start dates, and file requirements are met for internal and external production.
  • Track marketing programs, deliverables, and objectives within a project management system.
  • Manage the ordering, printing, and distribution of marketing collateral.
  • Monitor and evaluate campaign performance, analyzing key metrics to create comprehensive reports.
  • Coordinate social media scheduling and posting in collaboration with the social media team.
• Team & Resource Coordination
  • Work closely with creative team members to assess project capacity and ensure deadlines are met.
  • Schedule and coordinate photo shoots, including shot lists and production details.
  • Assist with file management and organization to support content creation and social media efforts.
  • Collaborate with the Senior Social Media Manager to oversee team scheduling, workspace coordination, and verification of hours.
  • Conduct workshops for student staff on effectively using the project management system.
  • Maintain and optimize project boards with automation to improve workflow efficiency.
• Strategic Planning & Process Improvement
  • Meet regularly with the Assistant Director to review project workflows and recommend improvements.
  • Conduct market research to identify trends and support marketing strategies.
  • Track analytics and reporting across all team positions to enhance overall performance and efficiency.
• Collaboration & Professionalism
  • Maintain open and frequent communication with the supervisory team.
  • Actively participate in collaborative work and development.
  • Serve as a representative of Campus Recreation, promoting programs and services to a diverse audience.

Preferred Experience & Skills

Candidates with experience (academic or non-academic) in team management, project planning, communications, or business operations are highly preferred. Strong problem‑solving skills and the ability to interact positively with patrons and employees are essential. Attention to detail and above‑average time management skills are required.

Work Environment & Requirements

• Work will take place on the University Park campus.
• Candidates must successfully complete a background check.
• This role requires flexibility to accommodate a variable schedule, including mornings, evenings, weekends, and University breaks.

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO Statement

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.