Student Project Coordinator

Arizona State University; United States; Hybrid; USD 19,000 - 21,000; Part time

Benefits offered by this job

Hybrid work schedule

Bi-weekly cell phone reimbursement

Hands-on experience

Professional development plans

LinkedIn Learning access

Networking with ASU leaders

Job summary

Arizona State University’s ASU Outreach Hub is seeking a methodical Student Project Coordinator to help manage day-to-day tasks and ensure projects stay on time and on budget. You will support the team in coordinating timelines, folders, materials, and invoicing, reporting to the Assistant Project Manager.

The role offers about 20 hours per week, with additional availability during the school year, and a hybrid work setup with opportunities for hands-on learning and professional growth.

Qualifications

• Must be a current ASU student with willingness to learn.
• Able to manage multiple tasks with tight deadlines.
• Experience with project timelines and invoicing is a plus.
• Strong written and verbal communication.
• Ability to maintain confidentiality.

Responsibilities

• Enter and maintain project timelines in Wrike as directed by the Assistant Project Manager.
• Create and maintain job folders on the server or OneDrive.
• Assist in routing and approval of materials.
• Attend and take notes at project start meetings when necessary.
• Update job status in Wrike and ensure final files are uploaded.
• Assist in handling invoicing for internal colleagues and follow up as necessary.
• Develop and document processes and manage project closeout.
• Track projects through reporting or other processes.
• Deliver print projects to designated colleagues.
• Other duties as assigned.

Skills

Project coordination

Wrike

Communication

Team collaboration

Education

ASU student

Tools

Microsoft Excel

Microsoft Word

OneDrive

Job description

Student Project Coordinator

The ASU Outreach Hub is dedicated to connecting more constituents in impactful ways using data-derived insights, integrated and collaborative approaches and advanced outreach techniques in support of the ASU Public Enterprise.

The Marketing Solutions team at the ASU Outreach Hub is looking for a methodical, organized and highly motivated Student Project Coordinator to assist with the day-to-day tasks that make our team run.

You will support the team in managing the on‑time and on‑budget delivery of department projects, reporting directly to the Assistant Project Manager. The position will require approximately 20 hours per week, with additional availability during the non‑school year.

What you’ll do:

• Enters and maintains project timelines in project management system (we use Wrike) as directed by the Assistant Project Manager
• Creates and maintains job folders on the server (or OneDrive)
• Assists in the routing and approval of materials
• Attends and takes notes at project start meetings when necessary
• Updates job status in Wrike and ensures that all final files have been uploaded
• Assists in handling invoicing for internal colleagues and follows up as necessary
• Develops and assists with documentation of processes
• Manages closeout process of all projects
• Collects, categorizes, and tracks projects through reporting or other processes
• Delivers all print projects to designated colleagues
• Other duties as assigned

What you'll need:

• Methodical approach to prioritization and organization and ability to develop, track and manage projects
• Highly organized and able to work efficiently on multiple projects with tight deadlines
• Knowledge of departmental workflow process
• Collaborative style, combined with the ability and desire to work in a team-based environment
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
• Ability to work both independently and as part of a team
• Attention to detail and thoroughness in completing assigned duties
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
• An advocate’s belief in the vision of ASU as the New American University

Preferred skills and abilities:

• Knowledge of Wrike software is a plus
• Customer service approach to working with partners
• Knowledge of client management
• Knowledge of Microsoft Excel and Word; Microsoft Outlook knowledge highly desired
• Ability to quickly learn new software programs as needed

Relevant qualifications:

• A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others.
• Student must be willing to sign and abide by a confidentiality agreement.

Benefits:

• Hybrid work schedule. We work from home two days a week!
• $30 bi-weekly cell phone reimbursement
• Hands‑on experience in a professional environment
• Professional development plans
• Opportunity to network with ASUEP leaders and other ASU students
• Access to LinkedIn Learning and their 8,000+ courses
• Professional skills workshops

At ASU Enterprise Partners:

ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty. ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.

We serve ASU and one another with integrity, trust and compassion

We engage step up, own it, collaborate

We innovate. continuously, fearlessly, make decisions and take risks

We care that everyone feels respected and valued for who they are

ASU Enterprise Partners is an Equal Opportunity Employer

Who we are:

Arizona State University has developed a new model for the American Research University creating an institution that is committed to excellence, access and impact. ASU measures itself by those it includes and how they succeed, not by those it excludes. ASU pursues research that contributes to the public good and assumes major responsibility for the economic, social and cultural vitality of the communities that surround it. In order to become that model for the New American University, ASU has undergone some radical changes over the last few years. Like many universities, it has added new buildings, hired new faculty and brought in new students. But, unlike many of its peers, ASU has also undertaken a massive reorganization of the institution. ASU has torn down walls between disciplines and encouraged collaboration among diverse units. ASU has altered the trajectory of the university and reevaluated the role that universities play in society, in the economy and in education at all levels. It has changed the relationship between ASU and the State of Arizona. ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty. ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.

Affiliates:

The ASU Foundation for a New American University (ASUF) fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe inASU’s mission and provide resources for ASU to manifest its charter into meaningful impact.

The ASU Outreach Hub is a nonprofit organization that supports the outreach and transactional needs of the ASU public enterprise through marketing and engagement solutions that advance the university and strengthen its brand. It specializes in paid media outreach, data‑driven insights and outreach to alumni, donors and targeted corporations.

ASURE is a nonprofit applied research and development lab component of ASU’s public enterprise that partners with faculty across disciplines to extend ASU's reach and impact for national security innovation.

NEWSWELL is a nonprofit organization dedicated to supporting and strengthening local news outlets. NEWSWELL is part of the ASU Media Enterprise atASU.

Skysong Innovations is ASU’s exclusive technology transfer and intellectual property management company responsible for the rapid and wide dissemination of ASU’s discoveries and inventions into the marketplace for the public good.

University Realty receives, cultivates, advances and monetizes commercial and residential real estate to support the mission of Arizona State University. The goal of each and every transaction is to bring more resources and more revenue to the table for education.

Additionally, ASU Enterprise Partners operates ASU RealmSpark, which acts as the venture capital arm of ASU and invests in charter-aligned sectors. It finds the best technology on the market and brings it to the university. It also sources the most promising ASU‑affiliated companies and brings them to market.

ASU Enterprise Partners employs a diverse team engaged in meaningful work, including fundraisers, designers, scholars, financial wizards, filmmakers, inventors, entrepreneurs and volunteers. Each member brings a different perspective to our vision, yet we share a mission to advance the most innovative university in the country.

Advance your career, too.

Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest. Roles often shift as passions are discovered. Employees and eligible dependents enjoy a comprehensive benefits package, including medical, dental and vision insurance; a 401(k) plan; and significant tuition reductions.

Details about our comprehensive benefits are available here.