Student Ministry Administrative Coordinator

Church at The Mill; Inman (SC); On-site; USD 36,000 - 48,000; Full time

Job summary

Church at The Mill seeks a Student Ministry Administrative Coordinator to partner with the NextGen Ministry Director and Student Ministry team. This role provides administrative leadership and supports high-level ministry to students and families while actively engaging with students, parents, and Adult Volunteer Leaders.

Responsibilities span program development, guest assimilation, data analytics, budgeting, communications, school partnerships, events, and pastoral support across campuses,

Qualifications

• Bachelor’s degree in ministry or management, or 3+ years in a similar role.
• Proven leadership and administrative abilities within a ministry context.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Provide administrative leadership and support for high-level student ministry operations.
• Coordinate weekly/monthly programming setup across campuses.
• Manage data analytics, reporting, and budget-related tasks.
• Oversee volunteer coaches and internship programs.
• Assist in guest assimilation and follow-up with students and families.
• Support communications with parents, students, and volunteers.
• Lead in special events planning and master planning documents.
• Ensure facilities care and staff meeting facilitation.

Skills

Leadership

Communication

Time management

Strategic planning

Leadership development

Conflict resolution

Education

Bachelor’s degree in ministry or management

3+ years of relevant experience

Tools

Data analytics systems

Job description

Staff Position Title: Student Ministry Administrative Coordinator

The Student Ministry Administrative Coordinator will work with the NextGen Ministry Director and Student Ministry team to provide administrative leadership and support in the ongoing operations of high-level ministry to students and families. The Student Ministry Administrative Coordinator will also actively provide ministry to students, parents, and Adult Volunteer Leaders.

Reports To: NextGen Ministry Director

Responsibilities:

General

• Spiritual Growth: Actively pursue and model a growing relationship with Jesus.
• Culture: Instigate and protect the 10 Characteristics of CATM’s Leadership Culture.
• Collaboration: Work with the CATM staff team at-large to create & promote unity and collaboration within the staff.
• Stewardship: Display good stewardship in managing Student Ministries’ resources in a manner that supports CATM’s vision and the master SM plan.
• Demonstrates a personal lifestyle consistent with the beliefs of CATM.
• Alongside pastoral staff, actively lead in the planning and/or facilitation of Student Ministry team meetings.
• Actively lead in the coordination of ministry operations across all campuses.

Program Development/Logistics

• Actively contribute to the development and effective facilitation of excellent weekly programming that supports the master spiritual growth plan for students.
• Assist in the management and support of Adult Volunteer Coaches and Leaders.
• Manage tasks related to Data Analytics systems, including the recording and reporting of weekly programming metrics.
• Oversee supply systems vital to programming, including the planning, purchasing, and organization of weekly supply needs.
• Work with the Student Ministry team to ensure all setup needs are met for Student Ministry weekly / monthly programming (Wednesday PM, Sunday AM, Leadership Meetings, Baptism 101, etc.)
• Oversee and manage Middle and High School Student Internship program, including leader development for all interns.

Guest Assimilation

• Manage assimilation process and coordinate Student Ministry staff/leaders on follow up
• Process first-time guest cards to ensure necessary follow up with students.
• Assist in maintaining important data on students and families in church database

Student Ministry Financials

• Assist in the management of Student Ministry budgets.
• Work with Pastoral staff and NextGen Director in the creation, management, and reconciliation of event budgets.

Communications

• Assist in communications with adult leaders, student leaders, parents, and students at-large
• Work with the Comm Team to coordinate social media, design, print, and other media needs.

School Partnerships

• Coordinate staff facilitation of School Ministry Plan. Oversee scheduling of school ministry events.
• Coordinate school related banquets and outreach events.

Special Events/Projects

• Assists in all areas of planning and executing SM special events (camps, retreats, Girl’s Ministry events, Graduate Recognition, milestone events, banquets, etc.) & other NextGen events / projects.
• Manage Master Planning Documents for the Student Ministry team.

Pastoral Support

• Offer ministry support to Student Ministry pastoral staff across campuses, as needed.

Other

• Weekly Staff Meetings (4-6 hrs per week)
• Ensure exceptional care of Student Ministry facilities.
• Any additional responsibilities as directed by the NextGen Director, NextGen Pastor, or other pastoral staff.
• Relationship Building: Ability to build healthy relationships with staff, students, parents, and volunteer leaders.
• Communication: The ability to effectively share information in various ways within the ministry (staff, volunteers, parents, & students), and promote the ministry at large to the church & community.
• Leader Development: The ability to encourage and empower leaders to serve the ministry’s mission. This competency involves effective delegation while maintaining and prioritizing self-growth.
• Time Management: Ability to facilitate productivity by effectively handling time. This includes appropriate time management for daily/weekly tasks, meetings, programming prep, professional development, personal time, and margin to accommodate crises as they arise in the ministry.
• Strategic Planning: Ability to plan strategically by forward-thinking, beginning with the big picture and working towards vital details. Budget management, systems development, and organization are key ingredients in successful strategic planning.
• Conflict Resolution: The ability to courageously initiate tough conversations to seek agreement and facilitate peace between team members, students, or families when difficult situations or anger arise.
• Flexibility: The ability to adapt and improvise when unexpected circumstances arise.
• Multi-Tasking: The ability to focus on a single task without losing track of others, simultaneously managing many responsibilities and switching between tasks as needed.

Preferred Education:

• Accredited Bachelor’s Degree in ministry or management, OR more than 3 years of successful experience in a similar role.