Student Life Coordinator - Office of Student Life

Washington University in St. Louis; Goodwell (OK); On-site; USD 44,000 - 68,000; Full time

Job summary

Washington University in St. Louis is seeking a detail-oriented administrative professional to oversee the Office of Student Life operations in St. Louis, MO.

The role provides administrative support to students, faculty, staff, and student publications, and ensures timely completion of forms and letters with excellent customer service. Responsibilities include supporting student publications, managing budgets, payroll for adjunct faculty, and coordinating events for student organizations.

Qualifications

• 3 years office experience.
• Computer experience with MS Word and Excel.
• Data entry experience.
• Prior experience in a university setting working with students.
• Administrative support experience.
• Computer experience with Asana and student information systems.
• Customer service experience.

Responsibilities

• Oversees core operational functions of the Office of Student Life and maintains a welcoming environment for guests.
• Supports student publications by consulting with student editors, maintaining copyright permission files, monitoring annual budget expenditures, invoicing and payment records.
• Ensures accurate completion of state bar exam paperwork; generates letters; counsels on related questions.
• Provides administrative and payroll support to adjunct faculty.
• Supports student organizations with event support and ProCard expenditures.
• Publishes the Office of Student Life newsletter and schedules make-up classes and review sessions.
• Performs other duties as assigned.

Skills

Computer literacy

Financial applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office equipment

Payroll systems

Supervision

Workday software

Education

High school diploma or equivalent

Tools

Asana

Student information systems

Job description

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

Oversees operational functions of the Office of Student Life, provides administrative support to the Office of Student Life, other units within the school, adjunct faculty, student organizations and student publications. Ensures forms and letters are completed accurately and provides excellent customer service to students faculty, staff and visitors.

Job Description

Primary Duties & Responsibilities:

• Ensures that core operational functions of the Office of Student Life are completed and maintains a welcoming environment for guests.
• Supports student publications by consulting with student editors, maintaining copyright permission files, monitoring annual budget expenditures, invoicing and payment records.
• Ensures accurate and timely completion of state bar exam certification paperwork; generates letters; and counsels on questions related to state bar exam paperwork.
• Provides administrative and payroll support to adjunct faculty.
• Supports student organizations with event support and ProCard expenditures.
• Performs general administrative duties, including publishing the Office of Student Life newsletter and scheduling make‑up classes and review sessions.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

Preferred Qualifications:

• 3 years office experience.
• Computer experience (MS Word and Excel).
• Data entry experience.
• Prior experience in a university setting working with students.
• Administrative support experience.
• Computer experience (Asana, student information systems).
• Customer service experience.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.