Administrative Coordinator I (Master’s Program Coordinator) - Arts & Sciences

Washington University in St. Louis; Goodwell (OK); On-site; USD 26,765,000 - 41,316,000; Full time

Benefits offered by this job

Vacation & holidays

Metro transit U-Pass

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking an Administrative Program Support role in the Economics department. The position focuses on master’s student admissions, records, and related coordination, with emphasis on FERPA compliance and data integrity.

Responsibilities include admissions processing, fellowship assistance, marketing content, events, and coordination of internship activities. Requires strong organizational skills and proficiency with MS Office.

Qualifications

• High school diploma or equivalent.
• Administrative experience (2 years).
• No specific certification required.
• Driver’s license not required.

Responsibilities

• Coordinate master’s program admissions including inquiries, applications in SLATE, travel for spring visits, and welcome emails.
• Help applicants apply for fellowships within the university.
• Maintain master’s program student records across multiple databases and ensure FERPA compliance.
• Assist with general marketing content, events, and outreach for prospective students.
• Coordinate internship events, postings for promotion, and collect candidate materials.
• Update website content and manage student email lists.
• Organize and proctor required examinations and Math Camp for new students.
• Support the Office Manager with administrative duties.

Skills

Microsoft Office

Excel

Outlook

PowerPoint

Access

Administrative experience

Data management

Communication

Attention to detail

Time management

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

Provide general administrative project and/or program support for the Department of Economics in Arts & Sciences, with an emphasis on master’s student processes and data.

Job Description

Primary Duties & Responsibilities:

Program Admissions:

• Work with the master’s program committee, admissions coordinator, and career development coordinator to coordinate all aspects of the master’s program admissions including email inquiries from applicants, monitoring application materials in SLATE, coordinating travel and itinerary for spring visits, and sending welcome emails to new students.
• Help applicants apply for various fellowships within the university.
• Work special projects as assigned by the Department Chair, Associate Chair, Director of Graduate Studies, Director of Master’s Program Admissions, and Director of Master’s Program Placement.

Student Records:

• Manage, store, and maintain all master’s program student records from application and admission through matriculation to graduation in various computer databases including the Graduate School Portal, soon in Student Sunrise.
• Work directly with the Director of the Master’s Program to make sure all requirements are met for graduation.
• Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student’s official University records.

General Marketing and Outreach:

• Responsible for general marketing and advertisement for the master’s program including the preparation of content for marketing material, website, other outlets, and organizing events for prospective students. [May include traveling and roadshows.]

Student Placement:

• Assist the Director of the master’s program in coordinating master’s internship events with employers, job market meetings, and collecting and posting all candidate materials for promotion on the department website.
• Coordinate photo sessions with the university resources for job market photos.
• Collect letters of recommendation from faculty and coordinates with them to set proxy access to send and submit the recommendation letters to various schools and employers for graduate students.

General Administrative Support:

• Provide website content maintenance for updating various parts of the Economics website.
• Manage student email lists.
• Organize and proctor required preliminary examinations for first-year graduate students.
• Organize mandatory Math Camp (Economics 508 A and B) for incoming students.
• Assist the Office Manager in administrative departmental duties.

Working Conditions:

• Workstation in an office setting.
• Must be able to move to various campus locations, set up tables and materials, and lift boxes of program supplies.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

Preferred Qualifications

• Bachelor’s degree and academic administrative experience.
• Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint, and Access.
• Strong organizational, verbal, written, interpersonal communication, and critical thinking skills to work effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please [e-mail] call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.