Student FExt Off Asst

OSU Oregon State University; Corvallis (OR); On-site; USD 21,000 - 26,000; Part time

Benefits offered by this job

Medical

Dental

Vision

Retirement savings

Paid leave

Job summary

OSU Oregon State University’s ONREP seeks a part-time Student Front Office Assistant to support administrative, communications, and research tasks within the ONREP program.

The role requires 10–15 hours per week, offers collaboration with a specialized team, and provides hands-on exposure to statewide environmental education initiatives in Oregon. You will gain valuable career-readiness skills and professional development opportunities.

Qualifications

• Must be academically enrolled in a program at least at post-secondary level
• Must meet enrollment standards and maintain academic standing
• Strong written and verbal communication; self-motivated and team player
• Proficient in Microsoft Office, Google Drive, Adobe Acrobat, Zoom

Responsibilities

• Support professional development events and workshops
• Maintain and update records, inventories, and processes
• Support workflow innovations and process improvements
• Assist with research projects and data compilation
• Data entry and word processing using MS Office and Google Drive
• Provide technical support including spreadsheet creation and editing
• Handle printing, archiving, shipping, and post-event doc processing
• Communicate with ONREP team via meetings, email, Teams, and shared calendars/spreadsheets
• Interact with facilitators, partners, and workshop participants via email and phone
• Work in ONREP office and FRL storage room

Skills

Communication skills

Microsoft Office

Google Drive

Adobe Acrobat

Zoom

Time management

Team collaboration

Equity diversity inclusion

Self-motivation

Education

Enrollment in higher education

6 credit hours per term

Tools

Qualtrics

Drupal

Box

Website CMS

Canva

Job description

Job Description

This recruitment will be used to fill 1 part-time (a maximum of 24 hours per week) Student FExt Off Asst for the FOR – Extension Forestry & Natural Resources at Oregon State University (OSU). The Oregon Natural Resources Education Program (ONREP) provides environmental education professional learning, resources, and support for PreK-12 educators across Oregon. This part‑time student assistant position (10‑15 hours per week) provides administrative, communication, research, and project support for ONREP. Responsibilities include maintaining records, supporting communications and program operations, improving workflows, and assisting with special projects. The position requires a proactive, detail‑oriented individual who thrives in a collaborative and dynamic work environment. The assistant will play a key role in enhancing statewide environmental education and will be a valued member of the ONREP team.

Position Duties

• Support professional development events and workshops
• Maintain and update records, inventories, and processes (digital and physical)
• Support workflow innovations and process improvements
• Assist with research projects and data compilation
• Perform data entry and word processing using Microsoft Office Suite and Google Drive
• Provide technical support including spreadsheet creation and editing
• Handle printing, archiving, shipping, and post‑event document processing
• Communicate clearly and consistently with the ONREP team via in‑person meetings, email, Microsoft Teams, and shared calendars/spreadsheets
• Communicate with facilitators, partners, and workshop participants via email and phone
• Perform work in the ONREP office and in the ONREP storage building/room
• Other duties and tasks as needed

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career‑readiness skills in the primary areas below:

• Communication
• Teamwork
• Equity & Inclusion
• Career & Self Development

Eligibility Requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• High School student: Regularly enrolled in a high school or participating in a home‑schooling program
• Undergraduate and post‑baccalaureate student: 6 credit hours per term
• Undergraduate international student: 12 credit hours per term*
• Graduate student officially admitted to Graduate School: 5 credit hours per term
• Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Required Qualifications

• High accountability in managing schedules and meeting deadlines
• Ability to prioritize and complete multiple tasks with varying deadlines
• Self‑motivated and able to work independently and as part of a team
• Excellent written and verbal communication skills
• Resilient and adaptable
• High attention to detail
• Proficient in: Microsoft Office Suite (Word, Excel, Teams), Google Drive, Adobe Acrobat, Zoom
• Commitment to equity, diversity, and inclusion

Preferred Qualifications

• Proficient in graphic design software such as Canva
• Familiar with online storage systems such as Box
• Experience using various program management tools: Qualtrics, Drupal, etc.
• Experience with website content management
• Additional language skills are a plus

Working Conditions & Schedule

The ONREP Director is the direct supervisor of this position and will set up the expectations, criteria and directly supervises this position and sets expectations, criteria, and the plan of work. Both the Associate Director and Office Specialist will collaborate and oversee the day‑to‑day tasks and projects, scheduling, training, and mentoring. This position includes a designated workspace with a desktop computer, speakers, and a headset. Office/unit printer and scanner. Access to the office refrigerator and microwave. A wagon is provided for trips to the FRL supply room, mailroom, etc.

ONREP work occurs in two campus locations:

• ONREP office located in Richardson Hall is a shared‑space office with standard office and OSU protocols
• ONREP supply room located in the Forest Research Lab (FRL) is a storage facility used for inventory

Must be able to work 10–15 hours/week during the work week (Monday‑Friday, between 8:00a.m.–6:00p.m.) ONREP is open year‑round, and this position would include summer work. Must keep the ONREP team informed of their weekly and monthly schedule.

Salary Range

Salary Range: 15.55

Anticipated Start Date

2026-11-30

Benefits

• Medical
• Dental
• Vision
• Basic Life
• OSU pays 95% of premiums for you and your eligible dependents
• Free confidential mental health and emotional support services, and counseling resources
• Retirement savings paid by the university
• A generous paid leave package, including holidays, vacation and sick leave
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life

Equal Opportunity Employment

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.

We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access, participation, or the benefits of, any program or activity operated by the University.

OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone].

Oregon State University, in compliance with state and federal laws and regulations, including TitleIX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment.

Locations

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.