Student Experience & Tours Coordinator

Dallas Holocaust Museum; Dallas (TX); On-site; USD 40,000 - 43,000; Full time

Job summary

The Dallas Holocaust Museum is seeking an entry-level Tours & Student Experience Associate to join the Education team in Dallas, TX. You will support school groups, manage data in Patron Manager, and assist with event logistics for tours and classrooms.

Responsibilities include data entry, reservation processing, coordinating volunteer/docent support, and helping plan summer programs. Some evenings and weekends may be required; the role reports to the Student Experience Manager.

Qualifications

• Associate or bachelor’s degree.
• 2 years of administrative, data entry, and/or customer service experience.
• Comfortable working with large groups and students.
• Strong interpersonal skills and ability to work effectively in a team environment.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word) and ability to learn and master software.
• Knowledge of Formstack, Conga, and Patron Manager/Salesforce platforms, a plus.
• Willingness to work toward high proficiency in Patron Manager, Formstack, and Conga.
• Excellent organizational and communication skills.
• Fluency in Spanish, preferred.
• Able to work some nights and weekends, as needed.

Responsibilities

• Assist in processing tour and program reservation data in Patron Manager (Salesforce-based CRM), including data entry, invoicing, schedule creation, and scholarship tracking.
• Assist in preparing for Museum school group visits by reviewing schedules, preparing clipboards, organizing handouts, updating digital calendars, and preparing lunch spaces.
• Support school group logistics during Museum visits with arrival, bus parking, check-in processing, entry, transition guidance, and departures.
• Support docents in the exhibition by communicating logistical information about incoming school groups, assigning docents to their positions, and tracking docent timing.
• Support group tour visitors, including students, teachers, and chaperones, at the Museum by communicating logistical information about schedules, guidelines, exhibits, and emergencies.
• Assist in logistical preparation for virtual field trips, including scheduling docents and operating virtual field trip carts.
• Assist Learning & Curriculum Team with the logistical and administrative planning of student and educator tours and programming.
• Assist in outreach to student, family, and adult groups.
• Assist in the annual updating of school group reservation processes and pre-visit materials for teachers.
• Assist in planning and implementing summer student programming and year-round education days, such as Upstander Institute, Girl Scout Day, and Homeschool Day.
• Work closely with Museum Educators, Volunteers Manager, Group Tours Coordinator, Student Experience Manager, Director of Education, Senior Director of Education, and Chief Education Officer, as needed.
• Provide support to the Education Team in all its activities, as needed.
• Work occasional Museum evening and weekend programs, as needed.
• Assume other tasks, projects, and responsibilities, as assigned.

Skills

Administrative experience

Data entry

Customer service

Interpersonal skills

Teamwork

Spanish language (preferred)

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Patron Manager/Salesforce

Formstack

Conga

Job description

The Dallas Holocaust Museum is seeking an entry-level Tours & Student Experience Associate to join the Education team in Dallas, TX. You will support school groups, manage data in Patron Manager, and assist with event logistics for tours and classrooms.

Responsibilities include data entry, reservation processing, coordinating volunteer/docent support, and helping plan summer programs. Some evenings and weekends may be required; the role reports to the Student Experience Manager.