Student Enrollment Specialist

Careerprepschool; Ohio; In loco; USD 36.000 - 52.000; Tempo pieno

Descrizione del lavoro

FusionEd/Career Prep Schools is seeking a Student Enrollment Specialist to manage the front desk, oversee enrollment processes, and maintain student records. You will coordinate with families, schedule onboarding activities, and ensure accurate SIS data entry while upholding FERPA confidentiality.

The role requires a high school diploma, 3+ years in admin or customer service, and proficiency with Google Suite and related systems.

Competenze

• High School Diploma or equivalent.
• At least three years of secretarial, administrative, or customer service experience.
• Proficiency in Google Suite and other web-based systems.
• Successful completion of federal and state criminal history checks.
• Conversational Somali skills needed.
• Eligible for an Ohio substitute teaching license (desirable).

Mansioni

• Act as front desk contact, relay messages, and transfer calls.
• Provide clerical and administrative support to the Principal and school personnel.
• Arrange conferences, meetings, and travel reservations for personnel.
• Adhere to FERPA confidentiality protocols in all circumstances.
• Maintain records and enrollment paperwork and ensure SIS entries are accurate.

Conoscenze

Verbal communication

Written communication

Customer service

Google Suite

Computer literacy

Formazione

High School Diploma or equivalent

Strumenti

Google Suite

SIS

Descrizione del lavoro

About the Organization At Career Prep schools we make a generational change by caring enough about each student to give them a personal, career-focused graduation plan and then helping them every step of the way to achieve their dreams. We have life-changing goals. We need incredibly dedicated and passionate people throughout Ohio to help us reach them.

Career Prep schools provides high school students with an alternative education option designed to help every student succeed. Career Prep schools are designed with every type of learner in mind, regardless of the academic or career goals they have. We provide students with a flexible schedule and the personalized supports they need.

Learn more at www.careerprepschool.org

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Support

Location Black River Career Prep

Req Number SUP-26-00018

Job Purpose

The Student Enrollment Specialist (SES) performs a diverse set of tasks to ensure a smooth flow of operations in the school. The SES oversees aspects of the facility, staff and students and ensures the school and its resources conform to provide excellent educational opportunities for each student. The Student Enrollment Specialist manages the front desk, the enrollment process, student attendance, and the fidelity of daily Goal Sheets.

Systems

• Attendance Procedures
• Enrollment Process
• Goal Sheets

• Quick Access
• Retention
• Student On-Boarding

Accountable Functions

Attendance Procedures

• Records attendance daily via time in/out from the iPad, including absences, in the SIS within the first two hours of the school day and then again at the end of the school day
• Make attendance phone calls (auto-dialer) within 2 hours of school starting reporting student absences
• Ensure attendance iPad is charged and in place daily for student use
• Run a daily absence report each day to determine students with 30 hours of consecutive absence and deliver the report to the Family Advocate
• Intercept all phone calls at the front desk and report student absences to the staff
• Place all written documentation for absence excuses in the student attendance file and mark the absence accordingly in the SIS
• Withdraw students as instructed by the Principal

Enrollment Process

• Implement a seamless enrollment process from first point of contact to the onboarding process
• Enters new student/re-enroll student name on the 'All Students' tab in Quick Access
• Ensure the student begins Discovery the day the enrollment application is signed or schedules a start date that has been determined collaboratively by the parent/student/school
• Enroll students using final forms or paper applications, whichever the student/family prefers
• Gather required documentation (ID, POR, BC, etc...) and sends a request for records to the previous school
• Enter necessary information on the 'Records Request' tab in Quick Access.
• Follow up with the previous school if records are not received in a timely manner and update the 'Records Request' tab accordingly
• Keep tidy cumulative and academic files in a consistent manner with all necessary documents for an audit
• Review student data in ODDEX and identify any errors from resident school districts
• Deliver transcripts and test scores (ODDEX) to the Principal for Graduation Planning
• Deliver Special Education Records to the Intervention Specialist
• Deliver the home language survey to the Principal/EL Coordinator

• Add new students to the 'Student Credentials' tab in Quick Access
• Coordinate with the EMIS team
• Complete student enrollment and withdrawals in the SIS
• Make copies of correspondence and other printed material
• Create and maintain paper and electronic filing systems for records, correspondence, and other material

Goal Sheets

• Distribute daily Goal Sheets to each student upon sign in
• Collect daily Goal Sheets from each student upon sign out
  • Review daily Goal Sheet at sign out to determine assignment completion for AIT
  • Notify Family Advocate of students who are not meeting daily assignment goals/Credit Flex Plans

Quick Access

• Add new or re-enrolled students to the ‘All Students’ tab
• Add new students to the ‘Student Credentials’ tab
• Add new or re-enrolled students to the ‘Records Request’ tab
  • Update the ‘Records Request’ tab

Student On-Boarding

• Schedule students in Discovery, Discovery IRC, CBI/CTE Courses (if applicable), and College and Career Prep 1 courses in the SIS upon enrollment
• Work with the Principal to determine if the student is a CBI or CTE student for scheduling purposes

Retention:

• Establish a positive rapport with students and families
• Participate in student retention and engagement events as directed by the Principal/Assistant Principal

Other responsibilities include, but are not limited to:

• Act as first point-of-contact to callers and visitors, relay messages, and transfer calls as appropriate from the front desk of the school
• Provide clerical and administrative support to the Principal, and school personnel
• Arrange conferences, meetings, and travel reservations for personnel using resources and policies provided by the Central Support office
• Adhere to rigorous student and staff confidentiality protocols in all circumstances and act in accordance with the rules and regulations set forth in FERPA
• Handle visitor inquiries and direct them to the appropriate person according to their needs
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Maintain and oversee all recordkeeping for students, collect enrollment paperwork, complete student enrollments in the SIS, create and maintain student files, and ensure compliance with all required documentation (immunization records, academic history, etc.)
• Order, track and dispense supplies
• Assists with fire drills, tornado drills, rapid dismissal, and daily arrival and dismissal duties, including breakfast and lunch duties as needed
• Perform other duties as assigned

Position Requirements

Qualifications

• High School Diploma or equivalent
• At least three years of secretarial, administrative, or customer service experience

• Proficiency in computer applications (Google Suite and other web-based systems)
• Successful completion of federal and state criminal history checks
• Conversational Somali skills needed

Desirable experience and credentials:

• Previous experience with student information systems (SIS)
• Previous experience with student enrollment
• Eligible for an Ohio substitute teaching license

Knowledge, Skills, Abilities and Personal Characteristics

• Excellent presentation verbal and written communication skills
• Ability to maintain a high level of confidential information responsibly
• Ability to manage and communicate with difficult or emotional students
• Ability to work well under pressure and effectively prioritize and execute tasks
• Ability to be an active listener, critical thinker, and work as a part of a team
• Ability to motivate, develop, and direct people with courtesy
• Operate office equipment such as fax machines, copiers, and phone systems; and use computers for spreadsheet, word processing, database management, and other applications

Working Conditions

• Interaction with students, parents, community members, and other internal and external stakeholders
• Ability to travel
  • All in-person professional development opportunities must be attended in person
• Dexterity to operate a computer keyboard, mouse, and to handle other computer and technology related components
• In-person and on-site at campus and community locations

Requirements

• All FusionEd Career Prep School Systems
• Uniform with school logo (provided by Career Prep)
• Sitting at the school Front Desk
• Physical ability to lift up to 25 pounds
• Standing for extended periods of time
• Ability to move around the building
• Student Enrollment Specialists must complete all training modules in the Student Enrollment Specialist Google Training Classroom

FusionEd/Career Prep Schools is an equal opportunity employer committed to creating an inclusive environment where all team members can thrive.

Open Date 11/10/2026

Full-Time/Part-Time Full-Time

This position is currently accepting applications.