Program Coordinator, Office of Partnerships and Field Experience (2 Positions)

Wright; Dayton (OH); On-site; USD 41,000 - 50,000; Full time

Job summary

Wright State University is seeking a Program Coordinator for the Office of Partnerships and Field Experience in Dayton. You will coordinate field placements, verify requirements, and support program assessment and accreditation through data collection and reporting.

Responsibilities include administering placement systems, supporting licensure verification, and maintaining records while working with students, faculty, staff, and external partners to ensure high-quality experiential learning

Qualifications

• Bachelor’s degree and 2 years of related experience OR an Associate’s degree and 4 years of related experience.
• Strong organizational skills and attention to detail.
• Ability to interpret established guidelines and exercise sound judgment.
• Strong interpersonal, verbal, and written communication skills.
• Experience using Word, Excel, and database or information management systems.
• Ability to work with diverse backgrounds and handle confidential information.

Responsibilities

• Coordinate placement requests and communicate with external partners to identify sites and required documentation.
• Match students with appropriate sites in consultation with program faculty and leadership.
• Track placement progress, follow up on requests, and resolve routine issues.
• Maintain responsive relationships with partners and communicate expectations and timelines.
• Collect, organize, and analyze data for placement planning and accreditation purposes.

Skills

Organizational skills

Attention to detail

Interpret guidelines

Interpersonal communication

Verbal and written communication

Microsoft Word

Microsoft Excel

Database systems

Education

Bachelor’s degree

Associate’s degree

Tools

Microsoft Word

Excel

Database management systems

Job description

Program Coordinator, Office of Partnerships and Field Experience (2 Positions)

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Faculty Rank or Job Title Program Coordinator, Office of Partnerships and Field Experience (2 Positions)

Job Category:

Job Category: Administrative (exempt/non-exempt)

Department

Department Professional Field Experiences

EEO number:

EEO number: 27P095

Position FTE

1.0

Minimum Annual Salary

Minimum Annual Salary $45,000

Eclass

Eclass 21 Unclassified FT Salary MO

Salary Band:

Salary Band: S04

Job Summary/Basic Function:

The program coordinator coordinates field, clinical, and other experiential learning placements for assigned academic programs within the Office of Partnerships and Field Experiences ( OPFE ), College of Health, Education, and Human Services. The role works with students, faculty, staff, and external partners to match students with appropriate experiences, verify placement requirements, maintain accurate records, and support program assessment and accreditation through data collection and reporting. The duties also include administering placement and assessment systems and supporting licensure and degree verification processes.

Minimum Qualifications

• Bachelor’s degree and 2 years of experience in program coordination, student support services, data management or analysis, compliance, advanced administrative work, or a related field OR an Associate’s degree and 4 years of experience in program coordination, student support services, data management or analysis, compliance, advanced administrative work, or a related field.
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines and detailed records.
• Ability to interpret and apply established guidelines, exercise sound judgment, and identify matters requiring further review.
• Strong interpersonal, verbal, and written communication skills.
• Experience using Microsoft Word, Excel, and database or information management systems.
• Ability to work effectively with individuals from diverse backgrounds and handle confidential information appropriately.

Preferred Qualifications

• Administrative or program coordination experience in higher education.
• Experience coordinating experiential learning placements or working with external placement partners.
• Experience extracting, reconciling, analyzing, and reporting data.
• Experience with placement or assessment systems, accreditation support, or licensure and credential verification.

Essential Functions and percent of time:

Placement Coordination and Partner Communication — 40%

• Coordinate placement requests and communicate directly with external partners to identify available sites and confirm placements, qualified supervisors or mentors, and required documentation.
• Match students with appropriate sites in consultation with program faculty and office leadership, considering program requirements, student needs, previous placements, and requirements for varied experiences.
• Track placement progress, follow up on outstanding requests, and resolve routine placement concerns. Refer exceptions or complex issues to the appropriate faculty member or office leader.
• Maintain responsive relationships with placement partners and communicate placement expectations, timelines, and changes to students and other stakeholders.

Data Management and Reporting — 25%

• Collect, organize, validate, and maintain placement, student experience, assessment, and survey data for assigned programs.
• Review student placement histories and site characteristics to document the breadth and diversity of experiences and support program and accreditation requirements.
• Extract, reconcile, and analyze data from relevant systems; prepare reports for placement planning, student progress monitoring, program assessment, accreditation, and improvement.
• Coordinate assessment and survey distribution and collection, follow up on missing information, and communicate findings to office leadership and program stakeholders.

Essential Functions and percent of time (cont'd):

Placement and Assessment System Administration — 20%

• Maintain placement and assessment systems, including student and site records, placement assignments, applications as implemented, and related workflows. Publish placement information and monitor records for accuracy and completeness.
• Provide frontline user support, troubleshoot routine issues, and coordinate resolution with system vendors or university resources as needed.
• Develop instructions and training materials and assist students, faculty, staff, and external partners in using the systems.
• Recommend workflow improvements that support accurate data collection and efficient placement processes.

Licensure and Degree Verification — 10%

• Review records and supporting documentation to verify completion of applicable program, degree, and licensure requirements.
• Make routine eligibility determinations within delegated authority using established guidelines; identify missing requirements and refer exceptions or unclear cases to the appropriate office or program leader.
• Prepare and process verification records and licensure-related documentation and communicate requirements and status to students and relevant university or external offices.

Compliance and Operational Support — 5%

• Verify required placement documentation and clearances, monitor affiliation agreement status, and coordinate requests for new or renewed agreements with designated university personnel.
• Provide fingerprinting and background check services in accordance with university procedures.
• Maintain shared procedures and participate in cross-training to provide backup coverage across supported programs.
• Perform other related duties as assigned.

Non-Essential Functions and percent of time:

Working Conditions

Standard office environment.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources .

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date

Posting Date 11/12/2026

First Consideration Date:

First Consideration Date: 11/20/2026

Closing Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelors degree and two years of related work experience?
  • Yes
  • No
• * Do you have an associate degree and four years of related work experience?
  • Yes
  • No
• * Are you proficient with Microsoft tools, such as Excel, Word, Outlook and data reporting?
  • Yes
  • No
• * Are you able to manage databases and develop reporting systems that track and summarize the complexities of partnerships and student experiences?
  • Yes
  • No

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA