Student Development Assistant

Jefferson College; Northern (KY); Hybrid; USD 17,000 - 22,000; Part time

Job summary

Jefferson College is seeking a Part-time Student Development Assistant to support student activities, organizations, orientations, campus events, and departmental programs. Responsibilities include preparing materials, coordinating spaces, and assisting with event logistics.

You will provide front‑line customer service, maintain records, help with social media and outreach, and ensure compliance with college policies including FERPA.

Qualifications

• High School Diploma or GED required.
• 6 months clerical or office experience preferred.
• Strength in customer service and general secretarial tasks.

Responsibilities

• Provide general secretarial support and customer service.
• Track department documents and prepare routine reports.
• Assist with student orientations and software data entry.
• Receive calls, greet visitors, and direct inquiries to appropriate staff.
• Scan and file department documents and maintain records.
• Support event logistics, scheduling, and calendar maintenance.
• Ensure compliance with college policies including FERPA.
• Perform related duties as assigned.

Skills

Customer service

Clerical tasks

Data entry

Filing

Keyboarding

Office procedures

Education

High School Diploma or GED

Tools

Campus software

Job description

Please see Special Instructions for more details.

Position Information

Position Title

Position Title Student Development Assistant

PIN

PIN 246000

Classification Summary

Incumbents perform basic clerical functions such as providing customer service by answering defined questions and providing information and preparing standard correspondence and reports. Responsibilities may include accepting and processing payments; providing departmental or organizational information; processing forms; and performing the duties of lower-level administrative support position(s).
The Clerical Associate is distinguished from the Clerical Aide in that the former prepares files/reports with higher complexity, utilizes specific system to enter and track information, and may schedule appointments and meetings.

Minimum Qualifications

High School Diploma or equivalent (G.E.D.) and 6 months clerical or office experience.

Preferred Qualifications

Licensing Requirements

These are the job duties that are required of the position.

Classification Duties

• Perform a variety of general secretarial, data entry, payment processing, and clerical support, some of which may be of a confidential nature. (A1)
• Track various department documents and records, prepare routine reports and distribute to appropriate parties. (B2)
• Assist with new student/employee orientations including entering information to campus and/or department‑specific software and preparing welcome letters. (B2)
• Receive incoming phone calls; welcome visitors, guests, and vendors; direct callers and visitors to appropriate personnel. (A1)
• Scan large volumes of department documents and electronically label and file as appropriate. (B2)
• Perform other related duties of a comparable level/type, as assigned.

Position Duties

• Provide administrative and operational support for student activities, student organizations, Student Senate, orientations, campus events, and departmental programs; duties include preparing materials, scheduling spaces, assisting with event logistics, arranging equipment, and maintaining calendars.
• Provide direct, on‑site assistance during campus events, orientations, and departmental programs; duties include helping with event setup and breakdown, monitoring crowd flow, tracking attendance, and working evening and weekend hours as needed.
• Process, track, and maintain student activities and organizational records, forms, and documentation, including event requests, travel forms, funding requests, purchase documentation, rosters, meeting records, and related filing systems; prepare routine reports and correspondence as needed.
• Prepare, process, and track routine financial and budget‑related documentation for student activities and organizations, including purchase requests, reimbursements, invoices, deposits, and expenditure tracking in accordance with established procedures and guidelines.
• Provide front‑line customer service and routine information to students, club officers, club advisors, faculty, staff, vendors, and community members regarding student activities processes, forms, deadlines, events, and established procedures; receive phone calls and visitors and refer complex issues to appropriate personnel.
• Assist with promoting student engagement activities and departmental programs through social media, flyers, email communications, digital signage, website updates, and other outreach methods in accordance with department guidelines.
• Maintain and distribute student organization, leadership, orientation, and departmental resources and materials, including handbooks, training materials, procedural documents, and informational communications.
• Ensure student activities records, communications, and operations are maintained in compliance with applicable College policies, procedures, and confidentiality requirements, including the Family Educational Rights and Privacy Act ( FERPA ).

Multistate Employer

Employees of Jefferson College must reside in Missouri or Illinois.

Multistate Employer

Position Knowledge/Skills

Knowledge

Customer service principles;
Modern office procedures, methods, and equipment;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices

Skills

Using a computer and related software applications;
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Machines, Tools, Equipment and Software

Physical Factors

Physical Effort

Physical Effort

Posting Information

Division

Department

Department Student Services

Reports To

Status

Status Part-time

If Part‑time, hours per week

If Part‑time, hours per week 19

If Non‑exempt, work hours

Posting Number

Posting Number S00683P

Desired Start Date

Desired Start Date 09/07/2026

Open Date

Open Date 08/06/2026

Close Date

Special Instructions Summary

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.

Screening Questions

Required fields are indicated with an asterisk (*).