Student Billing & Payroll Administrator

The Stony Brook School; Stony Brook (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with employer-m

Life and disability coverage

Paid leave

Meals on campus

Professional development

Job summary

The Stony Brook School in Stony Brook, NY is seeking a detail-oriented Student Billing & Payroll Administrator to join its Business Office.

You will manage student tuition billing, payroll processing for faculty and staff, and maintain accurate financial records while handling sensitive information with confidentiality.

Qualifications

• Minimum of three years of experience in payroll, billing, bookkeeping, or a related financial role.
• Experience with payroll and billing software; Paylocity and Blackbaud Tuition Management experience strongly preferred.
• Proficiency in Microsoft Excel.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks while maintaining confidentiality.
• Experience in an educational or nonprofit environment preferred.

Responsibilities

• Manage student tuition billing, payment plans, and accounts receivable through Blackbaud Tuition Management.
• Monitor student account balances, follow up on outstanding payments, and assist with account reconciliations.
• Process biweekly payroll for faculty and staff using Paylocity, ensuring accuracy and timeliness.
• Maintain accurate payroll records, including earnings, deductions, and employee information.
• Coordinate payroll-related information with Human Resources.
• Process 403(b) retirement plan contributions and related reporting.
• Prepare payroll reports, journal entries, and supporting documentation for financial reporting and audits.
• Support the Controller with reconciliations and other Business Office responsibilities.
• Identify opportunities to streamline processes and improve efficiency.

Skills

Detail-oriented

Organized

Confidentiality

Prioritize tasks

Strong financial/administrative skills

Tools

Paylocity

Blackbaud Tuition Management

Microsoft Excel

Job description

Come Join Our Business Office Team!

POSITION SUMMARY

The Stony Brook School seeks a detail-oriented, organized, and dependable Student Billing & Payroll Administrator to join our Business Office team.

This position plays a key role in managing student tuition billing and ensuring the accurate and timely processing of payroll for faculty and staff. The ideal candidate will possess strong financial and administrative skills, excellent attention to detail, and the ability to manage sensitive information with confidentiality, accuracy, and professionalism.

Department: Business Office

Supervisor: Stephen Lacorazza

Job Category: Non-exempt

Compensation: $20 - $23 per hour; commensurate to experience

Job Status: Full-time

Primary Office Location: Daley Hall

Key Responsibilities

• Manage student tuition billing, payment plans, and accounts receivable through Blackbaud Tuition Management.
• Monitor student account balances, follow up on outstanding payments, and assist with account reconciliations.
• Process biweekly payroll for faculty and staff using Paylocity, ensuring accuracy and timeliness.
• Maintain accurate payroll records, including employee earnings, deductions, and employee information.
• Coordinate payroll-related information with Human Resources.
• Process 403(b) retirement plan contributions and related reporting.
• Prepare payroll reports, journal entries, and supporting documentation for financial reporting and audits.
• Support the Controller with reconciliations and other Business Office responsibilities as needed.
• Identify opportunities to streamline processes, improve efficiency, and maintain accurate financial records.

Qualifications

• Minimum of three years of experience in payroll, billing, bookkeeping, or a related financial role.
• Experience with payroll and billing software required; Paylocity and Blackbaud Tuition Management experience strongly preferred.
• Proficiency in Microsoft Excel required.
• Detail-oriented with strong organizational skills and the ability to prioritize and manage multiple tasks.
• Demonstrated integrity, confidentiality, and professionalism.
• Experience in an educational or nonprofit environment preferred.

Employee Benefits Include:

The Stony Brook School offers a comprehensive and competitive compensation and benefits package that reflects our commitment to the well-being of our employees and their families.

• Comprehensive medical and dental insurance with 100% of premiums paid by the school (approximately $54,000 annual value)
• 403(b) retirement plan with immediate vesting and a 7.5% employer matching contribution
• School-paid insurance coverage, including life insurance, long-term disability, short-term disability, and AD&D coverage
• Access to campus facilities and amenities, including the school's fitness center
• Professional development support, with opportunities for continued learning and professional growth
• A generous paid leave policy including Vacation, Personal and Sick time, and paid Holidays
• Complimentary meals for employees while school is in session

The Stony Brook School, located in Stony Brook, NY, is an independent college preparatory school (grades 7-12) that exists to challenge young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill, in order that they may serve the world through their character and leadership.

Equal Employment Opportunity

The Stony Brook School is committed to a diverse and inclusive workforce and prohibits discrimination and harassment of any kind. All employment decisions at The Stony Brook School are based on business needs, job requirements, and individual qualifications, without regard to race, color, national origin, age, citizenship, genetic predisposition, disability, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

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