Student Attendance Champion

Young World Physical Education; Oakland (CA); On-site; USD 23,000 - 31,000; Full time

Job summary

The Oakland Unified School District is seeking an Attendance Specialist to manage attendance accounting and record-keeping at a site level. You will verify absences, input data into the student information system, and generate ADA reports to support accurate daily attendance reporting.

You will communicate with students and families, process notes and calls, and assist in coordinating with administrators to address attendance trends.

Qualifications

• Graduation from high school and one year of general clerical experience involving public contact or any combination of education, training and/or experience equaling one year.
• Experience with computers and other office equipment required
• Data entry skills required

Responsibilities

• Perform a variety of duties related to attendance accounting and record-keeping at an assigned school-site; provide for accurate reporting for daily attendance of students; monitor the submission of student attendance electronically by teachers; process and verify student absence information from parents and/or guardians.
• Accurately input attendance data in the assigned student information system; generate and interpret daily and weekly attendance reports including mandated monthly ADA reports.
• Verify unverified absences; input valid student absence information from parents and/or guardians; issue admittance forms to students who are late or are returning after an absence; input reason for absence or late arrival into computerized system as well as maintaining paper documentation.
• Communicate with students and parents regarding attendance and related issues; place and receive phone calls, and receive notes regarding student absences; record receipt of notes and incoming telephone calls.
• Assure students, parents, and/or guardians deliver absence verification notes to attendance offices; contact parents or guardians if unverified absences have not been cleared.
• Assist administrators in identifying students with frequent absenteeism; generate reports to determine student attendance trends that need to be addressed and report to your Attendance Team and/or administrator. Refer students to the School Attendance Review Team (SART) according to established procedures; schedule conferences with parents, student, teachers, administrators and counselors as necessary.
• Issue off-ground passes and admittance slips to students with a valid note from parents or guardians.
• Answer telephones and greet visitors; direct inquires and visitors to the proper person or office; provide student attendance information to staff, parents and outside agencies when approved; respond to complex and difficult questions; deliver messages from parents to students as necessary; make phone calls to request or provide information as directed; provide information concerning policies and procedures.
• Operate standard office equipment such as copiers, computers (Windows and/or Apple operating systems), and various telephone systems.
• Support the front office when necessary including counter help, typing, filing, scheduling appointments, duplicating and maintaining school records; prepare and type letters, forms, records, reports, bulletins, handbooks, and other documents; duplicate a variety of materials; may receive, open and distribute mail.
• Collaborate in coordinating office activities to reduce administrative detail for assigned supervisor and other certificated and classified staff; prepare and maintain files and logs.
• Maintain confidentiality of sensitive and privileged information.
• Attend a variety of meetings, trainings and conferences related to assigned duties.
• Perform related duties as assigned.

Skills

Communication

Computers

Typing

Data entry

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Student information system

Job description

The Oakland Unified School District is seeking an Attendance Specialist to manage attendance accounting and record-keeping at a site level. You will verify absences, input data into the student information system, and generate ADA reports to support accurate daily attendance reporting.

You will communicate with students and families, process notes and calls, and assist in coordinating with administrators to address attendance trends.