Student-Athlete Programs & Operations Coordinator

Marymount New York; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Marymount New York seeks an experienced Athletics Coordinator to act as the operational backbone of the Athletic Department. The role supports daily activities, including schedules, transportation, facilities, equipment, events, and communication systems, ensuring an outstanding experience for student-athletes and families.

This position requires strong organizational and communication abilities, systems thinking, and the capacity to manage multiple priorities in a fast-paced school environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum of three years of experience in athletic administration or school operations, preferably in an independent school or college setting.
• Exceptional organizational and project management skills.
• Experience developing systems and processes that improve organizational efficiency.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Strong technology skills, including experience with spreadsheets, databases, scheduling systems, productivity software, and AI platforms.

Responsibilities

• Coordinate the day-to-day operations of the Athletic Department, ensuring efficient and effective execution of departmental priorities.
• Maintain athletic schedules, calendars, facility reservations, practice schedules, and middle school athletic operations across school and athletic platforms.
• Coordinate transportation, travel logistics, officials, vendors, and other operational support for practices, competitions, athletic trips, and special events.
• Support game-day operations and coordinate logistics for preseason, postseason, championship events, and school-wide athletic events, including award ceremonies, event communications, vendor coordination, calendar management, and event setup and breakdown.
• Coordinate equipment and uniform distribution, collection, setup, storage, inventory management, and replacement planning to ensure programs are well-equipped throughout the year.
• Coordinate purchasing, equipment orders, invoices, reimbursements, vendor payments, budget tracking, and financial documentation in partnership with the Business Office.
• Maintain accurate departmental records, databases, and reports while ensuring data integrity across all systems.
• Develop, document, and improve operational systems, workflows, and procedures to promote efficiency, consistency, and accountability across the Athletic Department.

Skills

Organizational skills

Project management

Communication skills

Multitasking

Collaborative work

Technology proficiency

Attention to detail

Discretion and professionalism

Education

Bachelor’s degree or equivalent combination of education and relevant experience

Job description

Marymount New York seeks an experienced Athletics Coordinator to act as the operational backbone of the Athletic Department. The role supports daily activities, including schedules, transportation, facilities, equipment, events, and communication systems, ensuring an outstanding experience for student-athletes and families.

This position requires strong organizational and communication abilities, systems thinking, and the capacity to manage multiple priorities in a fast-paced school environment.