Senior Student Program Coordinator, Cockrell School of Engineering

The University of Texas at Austin; Austin (TX); On-site; USD 51,000 - 63,000; Full time

Job summary

The University of Texas at Austin seeks a Senior Student Program Coordinator for the Cockrell School of Engineering. This role supports Ramshorn Scholars, delivers academic advising, and coordinates first-year programs and events.

The position emphasizes relationship-building with Ramshorn students and cross-functional collaboration with faculty and staff. Key duties include advising, program planning, and event execution within a dynamic engineering education environment on UT Austin's main

Qualifications

• Bachelor’s degree and five years of experience coordinating student programs with college students.
• Commitment to working with and supporting undergraduate students and their families and engaging with students, faculty and staff from a wide range of backgrounds.
• High energy, team player with strong, dynamic written, verbal and presentation skills.
• Excellent interpersonal skills; ability to communicate with all levels of constituents; students, families, faculty and other staff members.
• Able to work independently and in teams with overlapping projects.
• Demonstrated professional demeanor.
• Experience working with software for databases, spreadsheets, presentations and event materials.
• Familiarity with video and web conferencing software such as Zoom and Microsoft Teams.

Responsibilities

• Assist the Director with the Ramshorn Scholars Program. Establish a positive and informative relationship between Ramshorn students and the Cockrell School.
• Implement first-year programming: coordinate FIG curriculum; hire, train, and support Ramshorn peer Coaches and Coach Managers, including processing timesheets; plan Coach development meetings, Coach Manager one-on-ones, mentor/mentee events, and other community events.
• Conduct routine developmental academic advising to include managing schedule changes and withdrawals, academic and scholastic warning advising and appeal reviews, crisis intervention advising, career counseling, resource referrals, major change advising, course selection advising for new first-year students. Provide direct advising support to all Ramshorn students.
• Plan events for Ramshorn Scholars, including welcome programs, study breaks, and other community-building events.
• Present at prospective student information sessions, Orientation, and as a FIG facilitator.
• Participate in university-wide and school-wide activities, such as Family Weekend, Order of the Engineer, Honors Day, and Commencement.
• Other related functions as assigned.

Skills

Coordination of programs

Communication

Presentation skills

Interpersonal skills

Team player

Independent work

Education

Bachelor's degree

Tools

Databases

Spreadsheets

Presentations

Event materials

Zoom

Microsoft Teams

Job description

Job Posting Title

Senior Student Program Coordinator, Cockrell School of Engineering

Hiring Department

Cockrell School of Engineering

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

The Ramshorn Scholars Program provides holistic support to ease students’ transition from high school to college. We offer a strong community alongside academic support as students develop their understanding of what it means to be an engineer. Imbedded within Engineering Student Services, Ramshorn Scholars Program staff also serve as academic advisors and participate in college-wide events serving undergraduate engineering students.

Purpose

Plans and executes programs that promote comprehensive educational opportunities for Cockrell School of Engineering students, along with the Ramshorn Scholars Program, and assists with delivery of academic advising services.

Responsibilities

• Assist the Director with the Ramshorn Scholars Program. Establish a positive and informative relationship between Ramshorn students and the Cockrell School.
• Implement first-year programming: coordinate FIG curriculum; hire, train, and support Ramshorn peer Coaches and Coach Managers, including processing timesheets; plan Coach development meetings, Coach Manager one-on-ones, mentor/mentee events, and other community events.
• Conduct routine developmental academic advising to include managing schedule changes and withdrawals, academic and scholastic warning advising and appeal reviews, crisis intervention advising, career counseling, resource referrals, major change advising, course selection advising for new first-year students. Provide direct advising support to all Ramshorn students.
• Plan events for Ramshorn Scholars, including welcome programs, study breaks, and other community-building events.
• Present at prospective student information sessions, Orientation, and as a FIG facilitator.
• Participate in university-wide and school-wide activities, such as Family Weekend, Order of the Engineer, Honors Day, and Commencement.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree and five years of experience coordinating student programs with college students.
• Commitment to working with and supporting undergraduate students and their families and engaging with students, faculty and staff from a wide range of backgrounds.
• High energy, team player with strong, dynamic written, verbal and presentation skills.
• Excellent interpersonal skills; ability to communicate with all levels of constituents; students, families, faculty and other staff members.
• Able to work independently and in teams with overlapping projects.
• Demonstrated professional demeanor.
• Experience working with software for databases, spreadsheets, presentations and event materials.
• Familiarity with video and web conferencing software such as Zoom and Microsoft Teams.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree and three years of experience working in higher education, college student personnel, or in a STEM education environment.
• Experience working with high school or college-aged students.
• Experience supervising students and/or volunteers.
• Able to work in a multi-faceted environment with tightly scheduled programs and deadlines.
• Appreciation for and knowledge of engineering /STEM education and knowledge of the University of Texas at Austin and the Cockrell School of Engineering.
• Knowledge of the undergraduate student processes at UT Austin, familiarity with mainframe functionality, IDA, Advisors Toolkit, and EAB Navigate.

Salary Range

$57,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Occasional travel may be required.

Work Shift

• Standard business hours are Monday – Friday 8:00 a.m. to 5 p.m.
• Periodic work outside of normal business hours, to include evenings and weekends, may be required.

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and College Safety. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.