Student Assistant (FWS) - Dean's Office Eugene Lang

The New School; Bovina (TX); On-site; USD 20,000 - 29,000; Part time

Job summary

The New School’s Eugene Lang College is offering several short-term Federal Work Study positions in the Dean’s Office. Student workers will greet visitors, answer phones, assist with events, manage files and mail, and support communications and logistics for department activities.

Attention to detail, discretion, punctuality, and a positive attitude are essential. On-campus, 1-year terms, with an hourly rate of $18.

Qualifications

• Adaptable and enthusiastic attitude, strong work ethic, proactive stance.
• Self-starter, able to work independently.
• Able to take direction and responsibility for assignments.
• Professional demeanor and strong customer service skills.
• Good communication skills.
• Strong organization skills and interest in office administration.
• Proficiency in Google Apps, Microsoft Office Suite, and internet research.
• Basic understanding of design principles.

Responsibilities

• Greet visitors and answer phones and direct callers.
• Assist Lang College staff in short-term and long-term projects.
• Maintain Dean’s office files and assist in office communication.
• Sort mail, make copies, PDFs, file and shred documents.
• Email staff/faculty and check Dean e-mail as needed.
• Deliver mail and packages to other offices on- and off-campus.
• Set up and organize for office events.
• Stock and maintain supply rooms, copy rooms, printers, and faculty resource room.
• Maintain general neatness and organization of Dean’s office.
• Ensure the Millimeter Reading Room is organized and tidy.
• Design promotional materials (posters, flyers, PDFs, JPEG, graphics) for events.
• Distribute posters/flyers.
• Greet and register event guests.
• Proof copy and branding for marketing materials and digital event promo.
• Transcribe audio or edit transcriptions.
• Assist Senior Secretaries with other general office duties.

Skills

Adaptable attitude

Self-starter

Independent work

Customer service

Communication skills

Organization skills

Google Apps

Microsoft Office

Design principles

Canva

Adobe Suite

Excel

Tools

Canva

Adobe Creative Suite

Excel

Photoshop

Illustrator

Job description

There are currently several short-term (1-year) Federal Work Study employment positions open in the Dean’s Office at Eugene Lang College. Ideal applicants must possess a positive attitude; an ability to work well with staff, faculty, and students; attention to detail; schedule flexibility (especially early mornings); and punctuality. Student workers will be expected to maintain a professional attitude and treat all materials and information they encounter with the utmost discretion. Student workers will assist with department events, marketing, and logistics as needed. Candidates will be paid through the federal work study program. As such, only students actively enrolled in the work-study program are eligible for this role.

RESPONSIBILITIES

General Administrative Position Duties and Responsibilities:

• Greet visitors and answer phones: direct callers and visitors to appropriate sources or information

• Assist Lang College staff in short-term and long-term projects

• Maintain Dean’s office files and assist in office communication

• Sort mail, make copies/PDFs, file and shred documents

• Email staff/faculty and check ELC Dean e-mail address as needed

• Deliver mail and packages to other offices as needed (on and off campus)

• Set up and organize for office events

• Stock and maintain supply rooms, copy rooms, basement printers and faculty resource room

• Maintain general neatness and organization of Dean’s office, including the kitchen pantry and conference room

• Ensure the Millimeter Reading Room is organized and tidy

• Design promotional materials (posters, flyers, PDFs, JPEG, graphics) geared to students for our department events as needed

• Distribute posters/flyers

• Greet and register event guests

• Proof copy and branding for marketing materials and digital event promo

• Transcribe audio or edit transcriptions as needed

• Assist Senior Secretaries with other general office duties as assigned

MINIMUM QUALIFICATIONS

• Adaptable and enthusiastic attitude, strong work ethic, proactive stance

• Self-starter, able to work independently

• Able to take direction and responsibility for assignments, follows through on jobs until completion

• Professional demeanor and strong customer service skills

• Good communication skills

• Strong organization skills and interest in office administration

• Proficiency in Google Apps, Microsoft Office Suite, and internet research

• Basic understanding of design principles

PREFERRED QUALIFICATIONS

• Experience with data entry and working in Excel databases

• Understanding of University divisions and programs

• Strong written and verbal communication skills

• Experience with flyer design (Canva or comparable) a plus

• Experience with Adobe Suite (Photoshop/Illustrator/Acrobat/Publisher) a plus

WORK MODE

On-Campus Position ,Employees in this position are expected to work on-campus during regularly scheduled work hours due to the nature of the work being that which is not feasible, or not in the best interest of the organization, to be performed remotely. #LI-DNI

Hourly Rate

$18

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.

Responsibilities

The student assistant greets visitors to the 3rd floor of Eugene Lang College and provides assistance as needed. The position also supports Dean’s Office staff and faculty as needed and monitors the copy room/mailboxes/supply closet. Additional duties include posting flyers/notices around the 11th and 12th Street buildings as well as other TNS buildings.