Program Coordinator

University of South Florida; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Paid time off

Job summary

University of South Florida seeks a Program Coordinator for College Success Starts Here (CSSH) to support academic enrichment and college/career readiness for middle and high school students in a fast-paced, student-centered environment.

Under the Student Program Manager, you will oversee participation, attendance, data management and coordination of instructors, families, and community partners while ensuring timely program reporting and effective communication.

Qualifications

• Bachelor’s degree in education or related field or equivalent experience.
• Four years of direct experience if holding a bachelor’s degree.
• SB 1310 guidance on work experience vs. education requirements.
• Related work experience cannot replace required licensure or postings.

Responsibilities

• Coordinate Saturday sessions, tutoring, workshops and college activities.
• Manage schedules, rosters, assignments, materials and logistics.
• Monitor attendance, progress and program retention.
• Identify students needing interventions and coordinate follow-up.
• Coordinate instructors, tutors and volunteers.
• Maintain student records and program documentation.
• Assist with recruitment, enrollment and retention activities.
• Prepare attendance and progress reports.
• Communicate with students and families about expectations and events.
• Coordinate college visits and family engagement activities.
• Support program evaluation, grant reporting and compliance.
• Develop relationships with schools and community partners.

Skills

College access

Student engagement

Data management

Communication

Organizational skills

Problem solving

Education

Bachelor’s degree in Education or related field; or equivalent experience

Four years direct experience for bachelor’s degree

SB 1310 substitution rules reference

Experience with licensing/certification requirements per SB1310

High school diploma exemption note per SB1310

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Job Description

The Program Coordinator for College Success Starts Here (CSSH) supports the implementation and daily operations of academic enrichment, college and career readiness, and student-success programming for middle and high school students. Under the direction of the Student Program Manager, the Coordinator oversees student participation, academic support, instructional coordination, family communication, program logistics, data management, and special activities. This position requires strong organization, initiative, accountability, and the ability to work independently in a fast-paced, student-centered environment.

Responsibilities

• Coordinate Saturday sessions, tutoring, workshops, college and career activities, field experiences, and summer programming.
• Manage program schedules, student rosters, classroom assignments, materials, transportation, meals, and activity logistics.
• Monitor student attendance, academic progress, participation, and program retention.
• Identify students requiring academic or attendance intervention and coordinate appropriate follow-up.
• Coordinate instructors, tutors, student employees, volunteers, and other program personnel.
• Maintain accurate student records, attendance, participation data, and required program documentation.
• Assist with student recruitment, enrollment, orientation, and retention.
• Prepare attendance, participation, progress, and program reports.
• Communicate regularly with students and parents regarding expectations, attendance, academic concerns, and upcoming activities.
• Coordinate college visits, career exploration, leadership activities, family engagement, and special events.
• Support program evaluation, grant reporting, compliance, and performance monitoring.
• Develop positive working relationships with schools, university departments, families, and community partners.
• Serve as an on-site program lead and address operational concerns as they arise.

Qualifications

Minimum Qualifications

• Bachelor’s degree in education, Counseling, Social Work, Psychology, Higher Education, Student Affairs, Public Administration, Business Administration, or a related field; or equivalent relevant experience.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

• Experience coordinating college-access, tutoring, mentoring, academic enrichment, or grant-funded programs.
• Experience supervising or coordinating instructors, tutors, student employees, or volunteers.
• Experience with student progress monitoring, intervention, retention, and program reporting.
• Knowledge of college admissions, financial aid, scholarships, career exploration, and postsecondary transition.
• Experience working with middle/high school students, academic support, college access, youth development, or student-success programs.
• Strong organizational, communication, problem-solving, and data-management skills.
• Ability to manage multiple responsibilities, meet deadlines, and work independently.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related technology.
• Ability to work Saturdays, selected evenings, summer programming, and occasional travel.

T he University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu .

About Us

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.