Student Assistant - Administrative and Program Data Support - Hybrid

University-Enterprises-In; Ventura (CA); Hybrid; USD 19,000 - 27,000; Part time

Job summary

University Enterprises, Inc. seeks a part-time Student Assistant to provide administrative, operational, and data management support for permitting and compliance processes.

The role is based in Ventura, CA, offering flexible hours within a 8 AM–5 PM window and a hybrid work arrangement. The position requires enrollment as a college student, with duties including data accuracy, regulatory reviews, and support for engineering and fiscal staff on project-related tasks.

Qualifications

• General understanding of data structures, data workflows, and data management systems.
• Strong analytical and problem-solving skills.
• Ability to quickly learn and adapt to new software applications, tools, and technologies.

Responsibilities

• Identify and resolve legacy data inconsistencies by linking uploads to review processes.
• Review, update, and close or cancel expired and legacy permits within the system.
• Update records with verified Well Zone information from engineering reviews.
• Conduct completeness checks on inventory submissions for the 2025–2026 cycle.
• Compile data, supporting documentation, and verified field information to assist permitting engineers.
• Review and validate contractor invoices for state well abandonment projects for compliance.
• Assist with preparing presentation slides and routine project status reports.
• Support WellSTAR data analysis, field investigations, research, outreach, and other program activities.

Skills

Data management

Analytical thinking

Adaptability

Education

College student status

Job description

• Location N/A,Ventura, CA, 93003,United States
• Base Pay $16.90 / Hour
• Job Category Part-time, Off-campus , Department of Conservation
• Employee Type Student Assistant
• Required Degree NONE
• Manage Others No

Description

The Department of Conservation (DOC) is seeking to hire a Student Assistant to provide administrative, operational, and data management support across permitting and compliance processes. Under general guidance, the Student Assistant will help maintain data accuracy and integrity, assist with regulatory compliance reviews, and support engineering and fiscal staff with administrative tasks and project-related activities.

Requirements

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Geology, Engineering Geology, Civil Engineering, Environmental Studies, Geophysics, Petroleum Geology, and Data Science or Analytics

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

Minimum Qualifications

• General understanding of data structures, data workflows, and data management systems.
• Strong analytical and problem-solving skills, with the ability to approach technical challenges systematically and develop effective solutions.
• Ability to quickly learn and adapt to new software applications, tools, and technologies.

Preferred Qualifications

Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Identify and resolve legacy data inconsistencies by linking unassociated document uploads to the appropriate review processes and staff.
• Review, update, and close or cancel expired and legacy permits within the system.
• Update records with verified Well Zone information from engineering reviews.
• Conduct completeness checks on PRC 3285 inventory submissions for the 2025–2026 cycle.
• Compile data, supporting documentation, and verified field information to assist permitting engineers.
• Review and validate contractor invoices for state well abandonment projects to ensure documentation completeness, mathematical accuracy, and contract compliance.
• Assist with preparing presentation slides and routine project status reports.
• Support WellSTAR data analysis, field investigations, research, outreach, and other program-related activities.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Summary

The California Geologic Energy Management Division (CalGEM) prioritizes protecting public health, safety, and the environment in its oversight of the oil, natural gas, and geothermal industries, while working to help California achieve its climate change and clean energy goals. To do that, CalGEM uses science and sound engineering practices to regulate the drilling, operation, and permanent closure of energy resource wells.

CalGEM staff working inoilfield operations areCalGEM’sphysical presence in the oilfields,providing oversight and prioritizingprotecting public health, safety, and the environment.The teamresponds to incidents,performsinspections,witnesstests,document operations,andcommunicate with operatorsto ensure oilfield operationsfollowCalGEMpolicies andStateregulations.CalGEM staffoftencommunicatewithother staff, oil and gas operators, contractors, consultants, Federal, State, local agencies, and members of the public.

With a team of scientists and other dedicated professionals, the Department of Conservation (DOC) is able to ensure California's public safety, environment, and economy. The services DOC provides are designed to balance today's needs with tomorrow's obligations by fostering the wise use and conservation of energy, land, and mineral resources. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination.