Student Affairs Specialist

State of Louisiana; Gonzales (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

River Parishes Community College seeks a Student Affairs Specialist to manage front desk operations, provide essential student services support, and handle records data entry for the campus community. The role supports the Dean of Students/Director of Student Services and collaborates with multiple departments to ensure consistent, student‑centered service.

The position emphasizes data handling, policy procedures, and the creation of materials for Student Services, with an on‑site, full‑time

Qualifications

• Bachelor’s Degree with 2+ years’ college/university experience or an Associate’s Degree with 5+ years direct administrative/front desk experience.
• Proficient in MS Office Suite.
• Strong interpersonal and communications skills.
• Confident in conflict resolution and de-escalation strategies.
• Excellent organizational abilities and attention to detail.
• Experience in a fast-paced work environment.

Responsibilities

• Function as front counter personnel; provide primary phone support; triage student needs.
• Greet visitors, students, parents, service workers and community members.
• Answer routine enrollment, financial aid, programs and policy questions by email, phone or walk‑in.
• Maintain confidentiality of student and family information.
• Provide student ID assistance and keep lobby literature up to date.
• Enter and maintain student records and coordinate campus communications.

Education

Bachelor’s Degree + 2+ yrs college/university experience

Associate’s Degree + 5+ yrs direct administrative/frontdesk experience

Tools

Banner

Canvas

Job description

PositionTitle

STUDENTAFFAIRSSPECIALIST

Location

GonzalesCampus

JobType

Full-time

Appointment

AppointedbytheChancelloroftheCollegeuponrecommendationoftheAssociateVice Chancellor for Student Affairs

ReportingLine

DirectlyresponsibletotheExecutiveDirectorofEnrollmentManagement

SalaryRecommendation

$42,000

PositionSummary

This is a professional position, charged with managing and assisting with various student services functions. These will include but may not be limited to data collection and dissemination, verification and creation of policy and procedures of Student Services affairs, and original composition of materials and documents for the Dean of Students/Director of Student Services. This position will serve as administrative support for all departments within Student Services.

QualificationsandSkillsEducation:MinimumRequirements:

Bachelor’sDegreewithaminimumoftwoyears’experienceinacollege/universitysettingor Associate’sDegreewith aminimumoffiveyearsdirectadministrative/frontdeskexperience.

• ProficientinMSOfficeSuite
• Stronginterpersonalandcommunicationskills.
• Confidentinconflictresolutionandde-escalationstrategies
• Excellentorganizationalabilitiesandattentiontodetail.
• Experience in a fast-paced work environment

PreferredQualifications:

• StudentServicesexperienceinahigher educationsetting.

Experienceusingacollege/university-levelstudentinformationmanagementsystemsuch as Banner.

• Canvas experience

AffirmativeAction/EEOStatement

River Parishes Community College is an open admission institution that partners with the communitiesandbusinessesoftheriverparishesregionofLouisianatoprovideworkforce training, certificates, diplomas, and Associate Degrees.

Pleasevisitourwebsiteformoreinformation: www.rpcc.edu.

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973.TheCollegedoes notdiscriminateonthebasisofrace,color, religion,sex,nationalorigin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the [e-mail]aged [e-mail]225-743-8539.

AtRPCC,thelackofEnglishlanguageskillswillnotbeabarriertoadmissionandparticipation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).

PRINCIPAL DUTIES, RESPONSIBILITIES AND AUTHORITY

Student Services Support & Front Desk Operations – 35%

• Function as front counter personnel; provide primary phone support; and assist in appropriate triage of student needs.
• Proactively and positively greet and assist all visitors, students, parents, service workers, and community members.
• Answer routine questions regarding enrollment processes, financial aid, programs of study, and Student Services policies and procedures through email, phone calls, and walk-in traffic.
• Demonstrate the ability to resolve customer issues while maintaining confidentiality of student and parent financial and personal information.
• Provide student ID assistance.
• Maintain current literature and information in lobby areas, student lounge bulletin boards, internal TV monitors, and external marquee communications.

Student Records, Data Entry & Communication – 35%

• Receive, scan, upload, and process various student records and documentation in accordance with college procedures.
• Enter and maintain prospective student information for walk-in inquiries, incoming calls, and outbound call campaigns within the college database and student systems.
• Conduct outbound call campaigns to prospective and current students regarding admissions, enrollment, registration, retention, and student success initiatives.
• Assist with coordination and dissemination of campus-wide Student Services communications and informational materials.

Administrative & Departmental Support – 15%

• Acts as administrative liaison to Student Services staff and informs supervisor on matters to be considered.
• Initiate timely completion of supply orders, purchase requisitions, IT support tickets, and routine departmental requests.
• Assist and coordinate closely with campus constituencies across all locations including Academic Affairs, Business Office, Faculty, Administration, Workforce, and WorkReady U to ensure consistency and visibility of communication and services.
• Assist with coordination of student worker duties, training, and schedules.

Campus Engagement & Event Support – 10%

• Assist with campus tours, open house events, recruitment activities, and other campus events as directed.
• Support student engagement and outreach initiatives sponsored by Student Services.

Professional Development & Other Duties – 5%

• Facilitate and participate in professional development opportunities.
• Perform other duties as assigned.