Student Affairs Programs & Front Office Leader

University of Utah; Salt Lake City (UT); On-site; USD 42,000 - 45,000; Full time

Job summary

The University of Utah's Spencer Fox Eccles School of Medicine, Office of Student Affairs, is seeking an Administrative Program Coordinator to support Student Affairs programs, the VSLO program, PIF, and front office operations in Salt Lake City.

The role includes reviewing initial applications, coordinating events, assisting with student records, and serving as a primary contact for students and faculty. Regular hours and a salary range of $42,000–$45,000 annually are offered.

Qualifications

• Bachelor's degree or equivalent with one year of related work experience substituted for two years of education
• Ability to work independently and make decisions related to program content
• Strong coordination and organizational skills with ability to prioritize conflicting deadlines
• Effective communication and human relations skills are required
• Applicants must demonstrate the potential to perform essential functions of the job

Responsibilities

• Support the VSLO Program Manager with initial application review, eligibility assessment, fee processing and tracking course evaluations
• Assist with post-decision document review
• Collaborate with coordinators and leadership to support visiting learner experiences and ensure program efficiency
• Support the Professional Identity Formation initiative, including travel and award processing, food ordering, and event support
• Act as a contact for students, faculty and guests, maintaining a welcoming environment
• Support front office operations including supplies, scheduling, facilities requests, room scheduling and student lockers
• Provide cross-functional support to the Registrar's Office including student records management and course catalog auditing
• Assist with VSLO onboarding requirements including immunization records, background checks, HIPAA and OSHA training
• Coordinate affiliation agreements with external institutions hosting visiting students
• Ensure visiting student records are complete and compliant with policies and FERPA

Skills

Independence

Coordination

Organizational skills

Communication skills

Interpersonal relations

Education

Bachelor's degree in a related field

Job description

The University of Utah's Spencer Fox Eccles School of Medicine, Office of Student Affairs, is seeking an Administrative Program Coordinator to support Student Affairs programs, the VSLO program, PIF, and front office operations in Salt Lake City.

The role includes reviewing initial applications, coordinating events, assisting with student records, and serving as a primary contact for students and faculty. Regular hours and a salary range of $42,000–$45,000 annually are offered.