Student Affairs Program Operations Specialist

University of Washington; Seattle (WA); On-site; USD 58,000 - 67,000; Full time

Job summary

The University of Washington School of Law is seeking a Program Operations Specialist to provide operational, administrative, and programmatic support for Student Affairs at William H. Gates Hall.

This on-site role focuses on coordinating programs, student engagement, communications, and departmental operations to enhance the law student experience. Responsibilities span programs, student organizations, outreach, executive support, and administrative operations, with strong emphasis on

Qualifications

• Bachelor’s degree required and one year of relevant experience.
• Experience in higher education or complex organizations preferred.
• Ability to manage multiple assignments and deadlines.

Responsibilities

• Lead and coordinate Student Affairs programs, events, and projects with timelines and resources.
• Coordinate and support student organizations, training, and related processes.
• Develop and manage communications and digital resources to engage students.
• Provide operational support to leadership, including reporting and stakeholder engagement.
• Support administrative operations, financial coordination, records, and service.

Skills

Organizational skills

Communication

Customer service

Teamwork

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job DescriptionThe School of Law Student Affairs Office has an outstanding opportunity for a Program Operations Specialist to join their team.About this OpportunityReporting to the Associate Dean for Students, the Student Affairs Program Operations Specialist is responsible for for providing operational, administrative, and programmatic support for Student Affairs by coordinating programs, student engagement initiatives, student organizations, communications, and departmental operations to enhance the law student experience and support Student Affairs leadership.This position is based in William H. Gates Hall and is expected to work primarily on-site. Telework arrangements, if applicable, are determined by the needs of the office and approved by the employee's supervisor in accordance with University and School of Law guidelines.KEY RESPONSIBILITIESStudent Affairs Operations & Program Management (35%): Lead and coordinate Student Affairs programs, events, projects, and operational initiatives by managing planning, implementation, assessment, timelines, resources, stakeholder engagement, and project outcomes.Student Organization Administration & Leadership Support (20%): Coordinate and support student organizations and student leaders by administering organizational operations, compliance requirements, training, resources, events, and related administrative processes.Student Engagement, Communications & Outreach (20%): Develop and manage Student Affairs communications, engagement initiatives, and digital resources that support student involvement, leadership development, and community building.Executive Operations & Leadership Support (15%): Provide operational, administrative, project management, and strategic support to Student Affairs leadership by coordinating initiatives, managing communications and reporting, supporting stakeholder engagement, and advancing departmental priorities and objectives.Administrative Operations (10%): Support Student Affairs administrative operations through financial coordination, records management, reporting, process improvement, student employee supervision, customer service, merchandise store oversight, and other related duties.REQUIRED QUALIFICATIONSTo be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.MINIMUM REQUIREMENTSBachelor’s degree.One year of experience providing administrative, program coordination, event coordination, customer service, or operational support in higher education or a similarly complex organization.Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.ADDITIONAL REQUIREMENTSDemonstrated organizational skills with the ability to manage multiple assignments and competing deadlines.Strong written, verbal, and interpersonal communication skills.Ability to provide courteous, responsive, and professional customer service to a diverse community.Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.Ability to work effectively both on a team and independently.Demonstrated attention to detail.Ability to follow established policies, procedures, and administrative processes.Strong goal and results orientation, strategic thinking, problem-solving abilities, sound judgment, and discretion with sensitive information.Proficiency with Microsoft Office applications and the ability to learn new software systems.PREFERRED QUALIFICATIONSExperience working in a higher education environment.Familiarity with student organizations or student programming.Familiarity with State of Washington purchasing policies and procedures.Familiarity with State of Washington travel policies and procedures.WORKING CONDITIONSWork is performed primarily in a professional office environment and requires extensive use of a computer and standard office equipment.This position requires regular interaction with students, faculty, staff, alumni, visitors, and external partners, with an emphasis on providing professional and responsive customer service.The position requires the ability to manage multiple priorities, adapt to changing deadlines, and maintain confidentiality while working in a fast-paced environment.Work may require occasional lifting and transporting of materials, supplies, and equipment weighing up to 25 pounds for meetings, events, and programs.This position requires occasional evening and weekend work to support student programs, orientation, commencement, admissions activities, and other special events.The position may require walking between buildings on campus and standing for extended periods while supporting events and programs.Work is performed both independently and collaboratively with other staff and campus partners to support the successful delivery of programs and services.APPLICATION REQUIREMENTApplicants must complete a cover letter that addresses why they are interested in the position.Compensation, Benefits and Position DetailsPay Range Minimum:$58,104.00 annualPay Range Maximum:$67,200.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:First Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:Not ApplicableAbout the UWWorking at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.Our CommitmentThe University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .