Student Admissions Representative | On-Site

Pima Medical Institute; Tucson (AZ); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Tuition Reimbursement

Paid Time Off

ESOP

Job summary

Pima Medical Institute in Tucson, AZ is seeking an on-site Student Admissions Representative to engage prospective students, explain programs, and guide them toward enrollment. You’ll be the campus face, build trust, answer questions, and manage the applicant journey from inquiry to first day of class.

You’ll recruit via calls, emails, events, and visits, maintain CRM records, and coordinate with Financial Aid and Student Services to ensure a smooth, compliant admissions process that supports

Qualifications

• Bachelor’s degree (preferred).
• 3 years in education sales/admissions and recruitment.
• Experience in private, proprietary schools (preferred).
• Strong verbal and written communication skills.
• Ability to build and sustain trusting relationships.
• Knowledge of problem-solving, conflict resolution, and delivering customer satisfaction.

Responsibilities

• Recruit prospective students and guide them to programs.
• Represent the institute at events and outreach to build applicant pipeline.
• Guide applicants through admissions process from initial contact to enrollment day.
• Coordinate communications between Financial Aid, Student Services, and other departments.
• Maintain CRM and monitor recruitment metrics to meet enrollment goals.

Skills

Verbal communication

Written communication

Relationship building

Problem solving

Conflict resolution

Customer satisfaction

Recruitment experience

Education

Bachelor’s degree

Job description

Student Admissions Representative | On-Site

Our Admissions Representative opportunity will play a key role in bringing new students into our career programs and providing them with the opportunity to achieve their goals. You will serve as a recruiter and advisor to guide our students into their educational journey.

Join Our Team as an Admissions Representative in Tucson, AZ!

Are you passionate about education and helping others achieve their academic goals? We're seeking a dynamic Admissions Representative to be the face of our institution. As an Admissions Representative, you'll play a crucial role in connecting with prospective students, understanding their aspirations, and guiding them toward the right educational programs.

The ideal representative can:

• Consult and Build Trusting Relationships
• Provide Educational Guidance
• Demonstrate Passion for Higher Education
• Collaborate with students, parents, and co-workers

A Day in the Life of an Admissions Representative

Student Recruitment & Proactive Outreach

• Proactively recruit prospective students through inbound, outbound calls, emails, texts, and other communication channels.
• Represent the institute at job fairs, career fairs, and high school visits to generate interest and build a robust applicant pipeline.
• Initiate contact with leads from web and marketing campaigns to provide guidance and information.
• Contact prospective students to inform them of future class openings and encourage application.

Applicant Advising & Admissions Process Management

• Guide, advise, and interview prospective students to determine their fit for academic programs and career goals.
• Explain program details, admissions requirements, and the enrollment process, answering all related inquiries.
• Manage the applicant journey from initial contact through the first day of class, ensuring a seamless and supportive experience.
• Set and monitor applicant expectations, and facilitate effective communication between Financial Aid, Student Services, and other departments.
• Coordinate and analyze required assessment tests with an independent administrator.

Operational Excellence & Compliance

• Utilize and maintain the customer relationship management (CRM) database, inputting applicant information and updating statuses accurately and promptly.
• Monitor and analyze personal performance and recruitment statistics (enrollments, starts, contacts) using reports and tracking tools to meet or exceed key performance indicators.
• Ensure full compliance with all PMI standards, federal and state laws, and accreditation requirements (e.g., DOE, regulatory bodies).
• Prioritize and manage time effectively to consistently achieve monthly enrollment goals.

Collaboration & Professional Development

• Collaborate closely with the Campus Director, Corporate Director of Admissions, and Financial Aid staff to meet new student targets and determine student eligibility.
• Foster strong, positive inter-departmental relationships to ensure a coordinated transition for new students.
• Actively participate in evening and weekend work rotations as required.
• Be receptive to coaching and feedback, demonstrating a commitment to exceeding goals and adapting to a fast-paced, innovative environment.

Minimum Qualifications

• Bachelor’s degree preferred.
• Three (3) years of education sales/admissions and recruitment experience.
• Private, proprietary school experience preferred.
• Verbal and written communication skills.
• Knowledge of problem-solving, conflict resolution, and delivering customer satisfaction.
• Ability to build and sustain trusting relationships
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.

COMPENSATION & BENEFITS

• Hiring Range- $31.00 to $38.75

At Pima Medical Institute, our greatest asset is our team. We are committed to investing in you with a comprehensive and generous benefits package designed to support your health, well-being, financial future, and professional growth. Our benefits reflect our dedication to creating a rewarding and supportive environment where you can build a long and successful career.

• Medical (PPO & 2 HDHPs with HSAs), Dental & Vision
• 401(k) Plan
• Employee Stock Ownership Plan (ESOP)
• Short & Long-term Disability
• Basic Life Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) & Holiday Pay
• Tuition Reimbursement
• Health & Wellness Program

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