Student Accounts Coordinator

St. Ambrose University; Davenport (IA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Tuition Remission

Generous PTO

Professional development

Campus amenities access

Job summary

St. Ambrose University is seeking a Student Accounts Coordinator to manage the full lifecycle of student financial transactions and deliver outstanding service to students, families, faculty and staff.

You will ensure accurate student account records, process payments and refunds, reconcile transactions, and coordinate collections while providing backup support and workflow coordination within Student Financial Services.

Qualifications

• Associate's degree with 12-15 credit hours of accounting coursework is required.
• Experience with accounts receivable, cash handling, reconciliation, and accounting principles.

Responsibilities

• Assist students, parents, faculty, and staff with questions regarding student accounts, billing, payment options, and account services.
• Process accounts receivable transactions and ensure accurate posting of payments.
• Prepare account statements, student refunds, student payroll transactions, and related financial records.
• Research and resolve student account issues in collaboration with campus departments.
• Serve as a backup for Student Financial Services phone, email, and walk-in inquiries.
• Verify, post, reconcile, and maintain student account data in University systems.
• Conduct collection activities in accordance with University policies and regulations.
• Audit invoices, investigate discrepancies, and prepare reports as needed.
• Invoice third-party sponsors, employers, and agencies for student-related charges.
• Maintain compliance with FERPA and applicable federal, state, and University regulations.
• Support departmental workflow coordination and process monitoring.

Skills

Accounts receivable

Cash handling

Account reconciliation

Accounting principles

Customer service

Communication

Organizational skills

Attention to detail

Microsoft Office

Financial software

Education

Associate's degree with 12-15 credit hours of accounting coursework

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Office

Financial software systems

Job description

Student Accounts Coordinator

St. Ambrose University is seeking a Student Accounts Coordinator to support the full lifecycle of student financial transactions while providing outstanding service to students, families, faculty, and staff.

In this vital role, you will help ensure the accuracy and integrity of student account records, process payments and refunds, reconcile financial transactions, coordinate collections activities, and serve as a key resource for student account questions. You will also provide backup support for Student Financial Services operations and assist with workflow coordination within the department.

Key Responsibilities

• Assist students, parents, faculty, and staff with questions regarding student accounts, billing, payment options, and account services.
• Process accounts receivable transactions and ensure accurate posting of payments.
• Prepare account statements, student refunds, student payroll transactions, and related financial records.
• Research and resolve student account issues in collaboration with campus departments.
• Serve as a backup for Student Financial Services phone, email, and walk-in inquiries.
• Verify, post, reconcile, and maintain student account data in University systems.
• Conduct collection activities in accordance with University policies and regulations.
• Audit invoices, investigate discrepancies, and prepare reports as needed.
• Invoice third-party sponsors, employers, and agencies for student-related charges.
• Maintain compliance with FERPA and applicable federal, state, and University regulations.
• Support departmental workflow coordination and process monitoring.

Qualifications

Required

• Associate's degree with 12-15 credit hours of accounting coursework.
• Knowledge of accounts receivable, cash handling, account reconciliation, and accounting principles.
• Strong customer service, communication, and organizational skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office and financial software systems.

Preferred

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience working with student information systems or higher education financial operations.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including medical, dental, vision, and retirement plans.
• Generous paid time off and holidays.
• Tuition Remission.
• Professional development opportunities.
• Supportive and collaborative work environment.
• Access to campus amenities, cultural events, and recreational facilities.

St. Ambrose University and its affiliate campuses are an inclusive, Catholic and diocesan community of learners empowering all members of that community to act courageously, to seek wisdom through faith and reason, to work for justice and mercy, and to lead lives of service. St. Ambrose is an equal opportunity employer.