Structural Pest - Project Coordinator

Agriculture, Department of; United States; On-site; USD 53,000 - 88,000; Full time

Job summary

Georgia Department of Agriculture seeks a Structural Pest - Project Coordinator to oversee project timelines, budgets, and administrative tasks. You will assemble project teams, assign responsibilities, and develop schedules to ensure timely completion, while supporting the Georgia Structural Pest Control Commission and related operations.

Role requires strong communication, Microsoft Office proficiency, and the ability to manage multiple tasks while coordinating with division management.

Qualifications

• One year of administrative assistance experience and two years of consulting or project management experience.
• Strong group facilitation and project coordination skills.
• Working knowledge of Microsoft Office Suite and software adaptability.
• Demonstrate team orientation and strong oral/written communication abilities.
• Ability to manage time, multitask, and work independently.

Responsibilities

• Monitors and controls project timelines and budgets.
• Communicates with managerial staff as needed.
• Researches and recommends evidence-based strategies and best practices.
• Plans and manages project management activities with significant agency impact.
• Prepares documents, forms, materials, and presentations using Office and Adobe Creative Suite.
• Provides administrative support including clerical tasks, licensing, purchasing, records management, and meeting logistics for the Georgia Structural Pest Control Commission.

Skills

Project coordination

Administrative support

Time management

Oral/written communication

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Job Title: Structural Pest - Project Coordinator

Agency: Department of Agriculture

Job Requisition ID: JR0000004131

Shift: Day (United States of America)

Compensation Details: $53,310.72-$88,043.76.00

Job Description:

We at the Georgia Department of Agriculture (GDA) take our responsibilities to you very seriously and are committed to protecting and promoting Georgia's agriculture through superior service and leadership. The mission of GDA is to protect consumers, promote agriculture, both locally and globally, and assist our customers using education, technology, and a professional workforce. The vision of the GDA is to continue to be a globally recognized leader in agricultural excellence through a commitment to safety, quality, growth, and innovation.

POSITION OVERVIEW:

Under limited supervision, establishes or updates operating procedures, practices, and guidelines and communicates them to program or department personnel. Responsible for assembling project team, assigning individual responsibilities, identifying appropriate resources needed, and developing a schedule to ensure timely completion of projects.

DUTIES & RESPONSIBILITIES:

• Monitors and controls project timelines and budgets.
• Communicates with managerial staff as needed.
• Researches and recommends evidence-based strategies and best practices.
• Plans and manages project management activities for a program or department that have a significant impact on the agency.
• Prepares documents, forms, materials, and presentations using the Microsoft Office Suite and Adobe Creative Suite.
• Additionally, the coordinator will perform a variety of general administrative support functions, including specialized clerical tasks such as supporting the operations of the Georgia Structural Pest Control Commission (e.g., taking meeting minutes, preparing annual reports, managing in-person meeting logistics) Coordinating SPD open records request responses; and editing and publishing the division newsletter using MailChimp.
• This includes completing tasks associated with licensure, personnel, purchasing, records management, inventory, and similar functions.
• Communicates technical information, including rules, regulations, laws, and procedures, via phone, in-person, and in writing to address questions or concerns and provide guidance to the industry and the public.
• Conduct other activities pertaining to the functions of the department as assigned by division management (e.g., coordinating emergency management reporting when the division’s regulated community is impacted).

REQUIREMENTS:

• Possess knowledge, skills, and abilities in the following areas: One year of administrative assistance experience & two years of consulting or project management experience
• Strong group facilitation and project coordination skills
• Working knowledge of Microsoft Office Suite and software adaptability
• Demonstrate team orientation aptitude and flexibility
• Exceptional skills related to oral/written, interpersonal, and presentation abilities
• Effective time management, multitasking, and organizational skills
• Ability to work independently and exercise initiative.

PHYSICAL REQUIREMENTS:

• Maintain a Georgia driver’s license
• Travel overnight
• Be able to lift to 25 pounds
• Standing, squatting, kneeling, and driving for short periods of time.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree; three (3) years of administrative support experience within a state/federal government agency
• Two (2) years of experience in a support role for a senior member of management
• One two (2) years of experience in a consulting and/or project coordination role
• Familiarity with pesticides Pest management and/or entomology
• Successful experience providing administrative support for a unit that included dealing with issues, situations, and documents of a sensitive and/or confidential nature
• Experience making travel arrangements
• Experience preparing meeting agendas and meeting planning
• Effective verbal, listening, and communication skills
• Ability to pay attention to detail and perform at a high level of accuracy
• Excellent organization, multitasking, and project supervision skills.

Please note: Due to the volume of applications received, we are unable to respond to phone/email inquiries regarding application status. Only candidates selected to move forward in the hiring process will be contacted.

The GDA is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.

All qualified applicants will be considered but may not necessarily receive an interview.

Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided. Selected applicants will be contacted for the next steps in the interview process. Applicants who are not selected will not receive notification.

If you need accommodation, please contact the Human Resources Office at [phone].

** The position will be closed once a suitable candidate is identified * Minimum Qualifications: High school diploma/GED and four (4) years of professional level experience related to the area of assignment.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.