Executive Admin Assist 1

Insurance Department of the State of Georgia; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

The Insurance Department of the State of Georgia is seeking an Executive Admin Assistant 1 to support the Deputy Commissioner for Safety Fire and help manage daily operations. This role requires organization, discretion, and strong clerical skills in a fast-paced environment.

Responsibilities include preparing reports, coordinating meetings, maintaining calendars, handling correspondence, and acting as a liaison with vendor Refrain.

Qualifications

• High School diploma/GED and at least 2 years of professional-level admin experience.

Responsibilities

• Provide confidential clerical support to the Deputy Commissioner for Safety Fire.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and other communications; maintain filing systems.

Education

High School diploma/GED

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Executive Admin Assist 1

Agency: Insurance Department of the State of Georgia

Job Requisition ID: JR0000004118

Shift: Not Applicable (United States of America)

Compensation Details: $65,000.00

Job Description: Under general supervision, the Executive Assistant is responsible for providing confidential clerical support to the Deputy Commissioner for Safety Fire. This position focuses on high-level leadership functions and plays a vital role in supporting the day-to-day operations of the organization. This position serves as the agency’s Call Center liaison for vendor Refrain. Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying, and filing, preparing notes, performing data entry, and other special projects as needed. Assist in the administration and interpretation of policies and procedures for the organization and department. Review incoming correspondences and forwards appropriately or, based on a knowledge of the recipient's views, may respond. Manage information flow in a timely and accurate manner by maintaining an efficient and organized filing system, scans, copies, and faxes division documents, and handles incoming and outgoing mail. Improve staff and external retention rates through active communication by screening telephone calls, email, and mail correspondence while initiating appropriate action/ response. Assist and maintain calendars, and schedule meetings, appointments, interviews, and other activities. Order and track office supplies and equipment. Coordinate travel arrangements, accommodations, and conference registrations for Deputy Commissioner for Safety Fire. Perform various clerical tasks utilizing knowledge of office systems and procedures such as composing, records, transcribe dictation, type, edit, and proofreads documents. Research and follow up on inquiries that require more in-depth information and critical complex problem-solving. Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders. Demonstrate ethical conduct and ensure confidentiality. Serve as agency’s Call Center liaison for vendor Refrain. Performs other duties as assigned.

Minimum Qualifications: High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Equal Employment Opportunity Employer: The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.