Strong Families Data Manager

United Way; Ocala (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

United Way of Marion County is seeking a Strong Families Data Manager to support data entry and reporting for the Strong Families program on a part-time basis. The role involves entering data into HMIS and WellSky, producing reports for the Director and Success Coaches, and assisting with program activities while ensuring HIPAA compliance.

This grant-funded position includes receptionist support duties and requires a valid Florida driver’s license, with typical hours 8 AM–5 PM on weekdays and

Qualifications

• Data entry experience required.
• Familiarity with Microsoft Word and Excel.
• Flexible schedule and ability to work in a team.

Responsibilities

• Enter data into HMIS and WellSky and other data systems.
• Generate reports for the Strong Families Director and Success Coaches.
• Support Strong Families classes as needed.
• Maintain secure filing of client data and HIPAA compliance.
• Greet clients at reception and facilitate applications when they arrive.

Skills

Data entry

Microsoft Word

Microsoft Excel

Teamwork

Education

High School Diploma / GED / relevant experience

Tools

HMIS system

WellSky

Job description

JOB DESCRIPTION

REVISION DATE: October 2026

POSITION TITLE: Strong Families Data Manager

Part-time 20 Hours Per Week - $20.00 per hour

ORGANIZATION: United Way of Marion County

REPORTS TO: Strong Families Director

PURPOSE OF POSITION:

Support the Strong Families program by entering data into internal and external databases. Provide Director and Success Coaches with data and reports. This is a grant-funded position.

DUTIES AND RESPONSIBILITIES:

• Data entry into the HMIS system, WellSky system, United Way Excel, and various data record systems.
• Provide Strong Families with the necessary reports from the systems.
• Support Strong Families classes as needed by the Director.
• Internal secure filing systems regarding client data.
• Great clients in the reception area are waiting for appointments
• Facilitate client applications upon arrival at the reception area.
• Coordinate direct service applications for emergency assistance with other staff.
• Comply with HIPAA and other confidentiality standards.

CORE COMPETENCIES:

• Data entry experience.
• Familiarity with Microsoft Suite – Word and Excel.
• Flexible work schedule.
• Ability to work in a team environment.

EDUCATION and EXPERIENCE REQUIREMENTS:

Education: High School Diploma, GED, or successful work experience.

PHYSICAL REQUIREMENTS:

• Acceptable vision and hearing with or without correction
• Ability to sit, stand, stoop, kneel, crouch, crawl, and bend; climb or balance, reach with hands and arms, use hands, fingers
• Ability to handle or feel objects, tools, or controls for an extended period (8 hours)
• Ability to lift and carry up to 50 pounds.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Works primarily inside.
• Special Requirements:
• Valid Florida Driver’s License with a clean driving record
• Subject to drug screening
• Subject to a records check
• Must be able to work weekdays between the hours of 8 AM – 5 PM and occasional evenings and weekends.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel in this classification.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

The omission of specific statements of duties does not exclude them from the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.