Strategic Talent Relations & Events Coordinator

TAPP Film; United States; Sur place; USD 29 000 - 39 000; Plein temps

Résumé du poste

TAPP Film is seeking a Coordinator, Talent Relations & Events to support the Director of Talent Relations & Events and the team in developing and executing high-touch in-person events, from RSVPs to on-site logistics, across publicity, screenings, premieres, and brand experiences.

The role also handles talent relations tasks, maintains department systems and documents, coordinates invites, budgets, travel itineraries, and produces event materials.

Qualifications

• 2-3 years of Events, Public Relations, Production or related experience.
• Bachelor’s degree is preferred with emphasis in Communication, Marketing, Public Relations, English or related field highly desired
• Outgoing self-starter with strong writing, communication, and organizational skills
• Proficiency in Microsoft Programs- Word, Excel, PowerPoint, Outlook.
• Additional proficiencies include Canva, PhotoShop, DaVinci, and Smartsheet
• Prior experience and knowledge working with social media platforms
• Must be reliable and possess an eagerness to provide business results
• Must possess the ability to maintain a high level of professionalism, integrity and confidentiality
• Must be thorough and a self-starter with strong organizational skills
• Must have the ability to work independently and as part of a team
• Must be flexible and possess the ability to multi-task and switch gears as required
• Must be available for periodic travel.

Responsabilités

• The Coordinator, Talent Relations & Events is responsible for assisting the company in all its publicity events and talent relations efforts.
• The coordinator will be required to understand priorities and effectively coordinate work activities with teammates throughout the Publicity & Events team and cross-functionally throughout the company.
• Core duties include managing administrative systems and procedures, such as maintaining department documents, processing invoices, ensuring trackers and calendars are updated in a timely manner, and providing a range of support functions for department staff.
• Assists in curating invite lists, following up and tracking responses, and sending confirmation details.
• Help with coordination of logistics for event including Countdown to Christmas events, Hallmark+ specific events, Hallmark Stars Live, Hallmark Christmas Cruise, Hallmark Christmas Experience, screenings/premieres, awards events and seasonal stunt activations, among others.
• Support talent relations & events efforts, including creating talent onboarding decks and event materials, drafting messaging for key talent and event-related communications, and more.
• Support the planning and execution of events including logistics and production, researching vendors, reviewing proposals, and more.
• Collaborate with talent relations and events team to develop project plans, including relevant timelines and budgets.
• Keep all flights, car service, hotel rooming lists, itineraries and other key information organized and up to date.
• Attend and represent the company at assigned meetings and on conference calls.
• Assist with securing purchase orders and submitting departmental invoices on an as needed basis.

Description du poste

TAPP Film is seeking a Coordinator, Talent Relations & Events to support the Director of Talent Relations & Events and the team in developing and executing high-touch in-person events, from RSVPs to on-site logistics, across publicity, screenings, premieres, and brand experiences.

The role also handles talent relations tasks, maintains department systems and documents, coordinates invites, budgets, travel itineraries, and produces event materials.