Strategic Staffing & Scheduling Lead — Early Childhood

First Roots - Wild Roots; Hinesburg (VT); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

120 hours PTO per year

Three additional paid closure weeks

Paid holidays

Employer-paid health insurance

Employee Health Reimbursement Account

Dental and vision coverage

Employer-paid short-term disability

Life insurance

Tuition reimbursement

Paid professional development

Childcare tuition benefits

Relocation assistance

Job summary

First Roots – Wild Roots is seeking a Staffing & Scheduling Manager to oversee staffing across three early childhood programs in Vermont. You will anticipate needs, balance priorities, and develop practical solutions to keep classrooms staffed and supported.

The role blends workforce planning with hands-on program involvement, including direct classroom support about 15–20 hours per week, and requires travel between Hinesburg and Essex Junction locations.

Qualifications

• Experience in staffing, scheduling, workforce planning, operations management, early childhood program administration or a related field.
• Experience in a licensed early childhood program preferred.
• Strong organizational, analytical and problem-solving skills.
• Confidence making decisions when competing priorities exist.
• The ability to recognize patterns and turn them into practical solutions.
• Strong written and verbal communication skills.
• Comfort using scheduling systems, spreadsheets, databases and other administrative technology.
• The ability to maintain confidentiality.
• The ability to meet BFIS requirements to serve as a Substitute.
• The ability to travel between Hinesburg and Essex Junction locations.

Responsibilities

• Own staffing and scheduling across FRWR.
• Develop and maintain staff schedules across three programs.
• Evaluate staffing needs based on attendance, availability, qualifications, ratios and priorities.
• Respond to call-outs and changing needs with best coverage solution.
• Decide when to use substitutes, flexible staff or move employees between classrooms.
• Create coverage plans for PTO, meetings, onboarding, coaching and development.
• Communicate schedules and changes clearly and consistently.
• Maintain a 2–4 week staffing outlook and anticipate coverage challenges.
• Identify staffing risks and develop solutions; analyze call-outs and substitute use.
• Recommend improvements to staffing practices and scheduling systems.
• Partner with Program Directors and Director of Operations & Administration on needs.

Skills

Staffing & Scheduling

Workforce Planning

Operations Management

Early Childhood Administration

Analytical Thinking

Decision Making

Communication

Confidentiality

BFIS Requirements

Travel Between Locations

Education

Licensed early childhood program experience

Tools

Scheduling systems

Spreadsheets

Databases

Job description

First Roots – Wild Roots is seeking a Staffing & Scheduling Manager to oversee staffing across three early childhood programs in Vermont. You will anticipate needs, balance priorities, and develop practical solutions to keep classrooms staffed and supported.

The role blends workforce planning with hands-on program involvement, including direct classroom support about 15–20 hours per week, and requires travel between Hinesburg and Essex Junction locations.