Strategic School Procurement Specialist

Vail Unified School District; Vail (AZ); On-site; USD 45,000 - 75,000; Full time

Job summary

Vail Unified School District is seeking a procurement professional to secure materials, equipment and services, adhering to district policies and state regulations. The role supports ethical, compliant purchasing and cost-effective sourcing across district operations.

Responsibilities include coordinating RFP/bid processes, evaluating bids, selecting vendors, managing contracts, maintaining records, and supporting audits. Strong attention to detail and vendor relations are essential for success.

Qualifications

• Read and interpret safety rules, operating instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to communicate effectively with staff and vendors
• Proficient computer and typing skills required

Responsibilities

• Analyze procurement needs and determine appropriate processes and terms
• Coordinate bid/RFP process, research vendors, and prepare specifications
• Conduct bid/RFP openings and provide information to public
• Analyze bids/RFPs to select vendors per guidelines
• Advise director on procurement issues and contract terms
• Maintain contracts and vendor databases for purchases
• Review requisitions and ensure proper purchasing procedures
• Prepare disposal of assets bids and negotiate surplus materials
• Maintain procurement records for audits
• Assist in reports and audits as requested
• Participate in meetings and trainings for procurement improvement

Skills

Procurement knowledge

RFP process

Vendor management

Contract terms

Data analysis

Education

High school diploma or GED

Job description

Vail Unified School District is seeking a procurement professional to secure materials, equipment and services, adhering to district policies and state regulations. The role supports ethical, compliant purchasing and cost-effective sourcing across district operations.

Responsibilities include coordinating RFP/bid processes, evaluating bids, selecting vendors, managing contracts, maintaining records, and supporting audits. Strong attention to detail and vendor relations are essential for success.