Strategic Purchasing Specialist — Public Sector

Santa Margarita Water District; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Santa Margarita Water District is seeking a detail-oriented Purchasing Specialist to independently perform purchasing and procurement activities for a wide range of materials, supplies, services, and equipment. The role ensures transactions comply with Board policies and applicable laws, balancing cost, quality, and operational needs.

Under supervision, you will review requisitions, code to general ledger, and liaise with vendors and internal teams.

Qualifications

• Public agency purchasing principles and procurement regulations.
• Ability to analyze purchasing documents for accuracy and compliance.
• Strong prioritization and organizational skills.
• Effective vendor communication and negotiation.

Responsibilities

• Review and process purchase requisitions and orders.
• Ensure transactions comply with policies and approvals.
• Code requisitions to general ledger accounts and project numbers.
• Coordinate with managers to clarify requirements.
• Conduct competitive solicitations and evaluate quotes.
• Maintain vendor records and compliance.
• Support year-end close activities in purchasing module.
• Assist with W-9 collection and 1099 filings.
• Coordinate disposal of surplus assets in accordance with policy.

Skills

Public agency purchasing

Competitive bidding

Procurement regulations

Vendor negotiation

Organizational skills

Communication skills

Technology proficiency

Education

High school diploma or GED

College coursework in accounting or business

2 years purchasing experience

Job description

Santa Margarita Water District is seeking a detail-oriented Purchasing Specialist to independently perform purchasing and procurement activities for a wide range of materials, supplies, services, and equipment. The role ensures transactions comply with Board policies and applicable laws, balancing cost, quality, and operational needs.

Under supervision, you will review requisitions, code to general ledger, and liaise with vendors and internal teams.