Strategic Purchasing & Inventory Specialist

Talentify; Fairfield (NJ); On-site; USD 65,000 - 80,000; Full time

Job summary

Talentify in Fairfield, NJ is seeking a Purchasing Specialist to manage the full purchase order lifecycle, coordinating with suppliers to ensure timely deliveries and maintaining accurate purchasing records. You will monitor inventory levels, support planning and production, and drive process improvements across the purchasing function.

The role requires at least 2 years of purchasing or related experience, proficiency with ERP/MRP systems and Excel, and strong organizational and communication

Qualifications

• Minimum of 2+ years of experience in purchasing, procurement, supply chain, inventory control, or a related field.
• Experience creating and managing purchase orders within an ERP or MRP system.
• Strong understanding of vendor documentation, packing slips, and receiving processes.
• Proficiency in Microsoft Excel and reporting tools for tracking and analyzing purchasing data.
• Excellent organizational skills with the ability to manage multiple purchase orders and priorities simultaneously.
• Strong communication skills for effective coordination with vendors and internal stakeholders.
• Solid problem-solving abilities to address issues related to orders, deliveries, and inventory discrepancies.

Responsibilities

• Create, issue, track, and maintain purchase orders in a timely and accurate manner.
• Coordinate with suppliers to confirm order status, lead times, and delivery schedules.
• Process vendor packing slips and receiving documentation, ensuring all records are accurate and properly filed.
• Maintain purchasing records and documentation in accordance with internal standards and audit requirements.
• Monitor material availability and inventory levels, identify potential shortages, and communicate risks and updates to relevant stakeholders.
• Provide regular updates on current and future inventory needs to support planning and production requirements.
• Generate and maintain reports such as open order reports, receipts, bookings, inventory summaries, and material planning reports.
• Organize purchasing documentation, quality records, drawings, and sales order files to ensure compliance and audit readiness.
• Support the Head of Purchasing with vendor communications, order management, and process improvements.
• Collaborate with internal teams, including supply chain, inventory control, and operations, to ensure timely delivery of materials and resolve any purchasing issues.
• Identify opportunities to improve purchasing processes, documentation practices, and reporting accuracy.

Job description

Talentify in Fairfield, NJ is seeking a Purchasing Specialist to manage the full purchase order lifecycle, coordinating with suppliers to ensure timely deliveries and maintaining accurate purchasing records. You will monitor inventory levels, support planning and production, and drive process improvements across the purchasing function.

The role requires at least 2 years of purchasing or related experience, proficiency with ERP/MRP systems and Excel, and strong organizational and communication