Strategic Purchasing & Contracts Manager

Cache County School District; Logan (UT); On-site; USD 80,000 - 110,000; Full time

Job summary

Cache County School District seeks a Manager, Purchasing to lead district procurement operations, administer contracts, and ensure compliance with state regulations. The role oversees bidding, vendor relations, documentation, and policy adherence while enabling timely, cost-effective purchasing across the district.

The position requires 3–5 years in purchasing and knowledge of procurement regulations, with an emphasis on standard operating procedures and vendor relations within a school district

Qualifications

• 3–5 years in purchasing or specialized procurement (preferred).
• Knowledge of federal and state purchasing regulations; Utah State procurement code.

Responsibilities

• Administer, create, manage, and post procurement processes and documents (RFP, IFB, RFSQ) and contracts, including preparing specifications, evaluating bids, and recommending vendors.
• Fulfill purchasing-related GRAMA requests.
• Establish, maintain, and update SOPs for the purchasing department and ensure compliance with policies and internal controls.
• Develop and oversee purchasing, strategic sourcing, bidding, negotiation, and contracting processes to ensure cost-effective, timely contracting.
• Draft, negotiate, and manage contracts and vendor agreements to resolve issues and maintain regulatory compliance.
• Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state regulations.
• Issue purchase orders per district procedures and oversee requisition processes for supplies, equipment, construction projects, and services.
• Maintain purchasing records including vendor files, bids, contracts, SOPs, and documentation.
• Manage district cell phone program including device distribution, billing monitoring, and contract renewals.
• Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
• Present information, deliver training, and provide customer service on purchasing procedures to district personnel and trade partners.
• Respond to inquiries from staff, vendors, trade partners, and auditors regarding purchasing processes, contract status, and bidding guidelines.
• Participate in meetings, workshops, and training sessions related to purchasing, construction industry standards, and district operations.
• Follow district expectations and policies on bidding processes, trade partner/vendor selection, business partner relations, and national accounts.
• Perform other related duties as assigned.

Skills

Planning & purchasing

Budgeting & finance

Negotiation & sourcing

Communication & leadership

Vendor management

Time management

Problem solving

Google workspace & tools

Education

Community college or vocational degree in a related field

Tools

Procurement software

Contract management systems

Job description

Cache County School District seeks a Manager, Purchasing to lead district procurement operations, administer contracts, and ensure compliance with state regulations. The role oversees bidding, vendor relations, documentation, and policy adherence while enabling timely, cost-effective purchasing across the district.

The position requires 3–5 years in purchasing and knowledge of procurement regulations, with an emphasis on standard operating procedures and vendor relations within a school district