Manager, Purchasing

Cache County School District; Logan (UT); On-site; USD 80,000 - 110,000; Full time

Job summary

Cache County School District seeks a Manager, Purchasing to lead district procurement operations, administer contracts, and ensure compliance with state regulations. The role oversees bidding, vendor relations, documentation, and policy adherence while enabling timely, cost-effective purchasing across the district.

The position requires 3–5 years in purchasing and knowledge of procurement regulations, with an emphasis on standard operating procedures and vendor relations within a school district

Qualifications

• 3–5 years in purchasing or specialized procurement (preferred).
• Knowledge of federal and state purchasing regulations; Utah State procurement code.

Responsibilities

• Administer, create, manage, and post procurement processes and documents (RFP, IFB, RFSQ) and contracts, including preparing specifications, evaluating bids, and recommending vendors.
• Fulfill purchasing-related GRAMA requests.
• Establish, maintain, and update SOPs for the purchasing department and ensure compliance with policies and internal controls.
• Develop and oversee purchasing, strategic sourcing, bidding, negotiation, and contracting processes to ensure cost-effective, timely contracting.
• Draft, negotiate, and manage contracts and vendor agreements to resolve issues and maintain regulatory compliance.
• Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state regulations.
• Issue purchase orders per district procedures and oversee requisition processes for supplies, equipment, construction projects, and services.
• Maintain purchasing records including vendor files, bids, contracts, SOPs, and documentation.
• Manage district cell phone program including device distribution, billing monitoring, and contract renewals.
• Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
• Present information, deliver training, and provide customer service on purchasing procedures to district personnel and trade partners.
• Respond to inquiries from staff, vendors, trade partners, and auditors regarding purchasing processes, contract status, and bidding guidelines.
• Participate in meetings, workshops, and training sessions related to purchasing, construction industry standards, and district operations.
• Follow district expectations and policies on bidding processes, trade partner/vendor selection, business partner relations, and national accounts.
• Perform other related duties as assigned.

Skills

Planning & purchasing

Budgeting & finance

Negotiation & sourcing

Communication & leadership

Vendor management

Time management

Problem solving

Google workspace & tools

Education

Community college or vocational degree in a related field

Tools

Procurement software

Contract management systems

Job description

Manager, Purchasing

Position Overview

The Manager, Purchasing supports district purchasing operations by administering procurement processes, managing vendor relationships, overseeing purchasing documentation, establishing standard operating procedures, and ensuring full compliance with purchasing policies and regulatory requirements.

Key Responsibilities

• Administer, create, manage, and post procurement processes and documents (including RFP, IFB, RFSQ, etc.) and contracts, including preparing specifications, evaluating bids, and recommending vendors.
• Fulfill purchasing-related GRAMA requests.
• Establish, maintain, and keep current standard operating procedures for the purchasing department while ensuring understanding and compliance with purchasing policies and internal control procedures throughout the department.
• Develop and oversee effective purchasing, strategic sourcing, bidding, negotiation, and contracting processes and systems to ensure cost-effective, timely contracting with trade partners while maintaining high construction quality standards.
• Draft, negotiate, and manage contracts, trade partner/vendor agreements, and business partner relations to resolve purchasing issues and maintain regulatory compliance.
• Compile purchasing data from vendors, staff, and public agencies to ensure compliance with financial procedures and state purchasing regulations.
• Issue purchase orders in accordance with district procurement procedures and oversee requisition processes for supplies, equipment, construction projects, and services.
• Maintain purchasing records including vendor files, bids, contracts, standard operating procedures, and purchasing documentation.
• Manage district cell phone program including device distribution, billing monitoring, and contract renewals.
• Prepare written reports, financial documentation, and strategic analyses related to purchasing activities.
• Present information, deliver training, and provide customer service on purchasing procedures to district personnel and trade partners.
• Respond to inquiries from staff, vendors, trade partners, and auditors regarding purchasing processes, contract status, and bidding guidelines.
• Participate in meetings, workshops, and training sessions related to purchasing, construction industry standards, and district operations.
• Follow company expectations and policies on bidding processes, trade partner/vendor selection, business partner relations, and national accounts.
• Perform other related duties as assigned.

Skills

• Planning and managing purchasing and project management initiatives
• Budgeting and financial management
• Strong negotiation skills and strategic sourcing
• Excellent communication, customer service, and strong leadership skills
• Strong relationship skills and vendor management
• Ability to manage time, organize, and multitask
• Strong planning and problem-solving skills
• Operating office equipment, procurement software and tools, and the Google platform

Knowledge

• Federal and state purchasing regulations, and knowledge of the Utah State procurement code
• Budget management, financial background, and accounting principles
• Procurement policies, contract writing, and contract administration
• Familiarity with the construction industry, bidding processes, and trade partner selection
• Establishment and compliance of standard operating procedures for purchasing departments

Abilities

• Communicate effectively with vendors, trade partners, and staff
• Manage multiple projects, priorities, and time efficiently
• Maintain confidentiality and professional relationships
• Analyze purchasing data, solve problems, and recommend solutions

Responsibility

Works under limited supervision while directing purchasing activities and monitoring procurement processes.

Work Environment

Work is performed primarily in an office environment with occasional familiarity/interaction with construction industry environments.

Experience

3–5 years in purchasing or specialized procurement (preferred).

Education

Community college or vocational school degree in a job-related area (preferred).

Required Testing

None specified.

Certificates and Licenses

CPPB & CPP (preferred)

Continuing Education / Training

Monthly state

Monthy EdPAC Committee

Annual state purchasing

Clearances

Mandated Reporter Training
Criminal Background / Fingerprinting Check

Reporting Relationship

Reports to the assigned supervisor.

FLSA Status

Exempt