Strategic Purchasing & Contract Management Lead

Sullivan County Community College; Loch Sheldrake (NY); On-site; USD 54,000 - 60,000; Full time

Job summary

SUNY Sullivan is seeking an Assistant Director of Purchasing and Contract Management to oversee the College's purchasing functions, bid processes, and vendor relations. This role ensures budget compliance, requisition review, and efficient use of the on-line purchase order system.

The position reports to the VP of Administrative Services and is part of the Professional Staff Association. Strong analytical and collaboration skills are required for success in this academic support role.

Qualifications

• Associate degree or more years of related experience; five years in purchasing, office management, wholesaling, or retail preferred.
• Bachelor's degree preferred

Responsibilities

• Process requisitions into purchase orders and reconcile against POs.
• Monitor encumbrances and open PO list; cancel or close as needed.
• Oversee all bidding procedures under General Municipal Law and prepare bid documents.
• Maintain vendor contacts and ensure tax-exempt status.
• Prepare end-of-year journal entries with Controller and Assistant Controller.
• Coordinate purchasing and bidding improvements with campus departments.
• Enter vendors in Jenzabar EX and maintain W-9 forms.

Skills

Procurement

Vendor management

Budgeting

Purchasing

Bid procedures

Contract management

Accounts Payable liaison

Education

Bachelor's degree preferred

Tools

Jenzabar EX System

Job description

SUNY Sullivan is seeking an Assistant Director of Purchasing and Contract Management to oversee the College's purchasing functions, bid processes, and vendor relations. This role ensures budget compliance, requisition review, and efficient use of the on-line purchase order system.

The position reports to the VP of Administrative Services and is part of the Professional Staff Association. Strong analytical and collaboration skills are required for success in this academic support role.