Strategic Proposal Writer | Hybrid, Temporary to Permanent

CCS Fundraising; New York (NY); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits

Training program

Mentoring

Networking opportunities

Job summary

CCS Fundraising is seeking a Proposal Writer to produce high-quality proposals, presentations, and sales materials that support CCS executives in cultivating new business. You will collaborate with selling executives and cross-functional partners to transform strategic ideas into persuasive, polished materials that reflect CCS's value and expertise.

The role requires exceptional writing, organization, and communication, along with the ability to manage multiple projects in a fast-paced

Qualifications

• 5+ years professional experience with proven writing and project management track record.
• Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment.
• Excellent writing and visualization skills, with a keen eye for detail.
• Thorough proofreading skills.
• Excellent time management and organizational abilities; capable of independently structuring time and tasks to meet deadlines.
• Demonstrated resourcefulness and initiative in problem-solving and adapting to changing needs.
• Advanced knowledge of Word, Excel, PowerPoint, and Outlook.
• Creative presentation design experience - experience with InDesign, Photoshop, Publisher, Canva, and other graphic design programs a plus but not required.
• Comfortable working both independently and collaboratively within a team setting.

Responsibilities

• Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives.
• Join select lead or client calls to gather key insights and inform proposal structure, tone, and messaging.
• Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards.
• Develop and adapt language that effectively conveys CCS's approach, services, and differentiators.
• Establish and maintain internal timelines and deadlines to ensure high-quality, on-time delivery of all materials.
• Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials.
• Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication.
• Directly manage and drive proposal progress, ensuring next steps and materials remain on track.
• Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials.
• Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships.
• Collaborate with Proposal Department Lead and other writers to share ideas and resources.
• Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency.
• Ensure alignment of messaging and tone across all materials.
• Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency.
• Maintain organized, well-labeled proposal and lead folders in SharePoint, use approved templates, and ensure brand alignment.
• Work with team database coordinators to ensure information is up-to-date.
• Leverage writing and design tools (Grammarly, Canva) to enhance presentation and quality.
• Identify opportunities to repurpose or improve existing proposal content and share with team leadership.

Skills

Proposal writing

Project management

Strong writing

Attention to detail

Time management

Team collaboration

Communication skills

Tools

Word

Excel

PowerPoint

Outlook

Canva

InDesign

Photoshop

Publisher

Job description

CCS Fundraising is seeking a Proposal Writer to produce high-quality proposals, presentations, and sales materials that support CCS executives in cultivating new business. You will collaborate with selling executives and cross-functional partners to transform strategic ideas into persuasive, polished materials that reflect CCS's value and expertise.

The role requires exceptional writing, organization, and communication, along with the ability to manage multiple projects in a fast-paced