Strategic Projects & Executive Support Manager

United Way Worldwide; Boston (MA); Hybrid; USD 68,000 - 90,000; Full time

Benefits offered by this job

BCBS PPO health plan

Dental insurance

401k with company match

PTO with summer hours / Thanksgiving 3

Hybrid work schedule

Job summary

United Way of Massachusetts Bay is seeking an Administrative Project Manager to serve as a strategic operational connector between Development and External Affairs. The role emphasizes creating tools, structures, and processes to enhance collaboration, coordinate planning, and support executive priorities.

The position includes high-level administrative support to the Chief Development Officer and Chief of External Affairs, with an emphasis on visibility, efficient information flow, and

Qualifications

• 3+ years of project management, operations, executive support, or administration.
• BA/BS degree preferred.
• Strong project management and organizational skills with ability to manage multiple priorities and deadlines.
• Experience supporting senior leaders and coordinating work across multiple teams or functions.
• Excellent written and verbal communication with strong attention to detail and follow-through.

Responsibilities

• Serve as a strategic operational connector across Development and External Affairs and the broader organization.
• Develop practical project management tools, shared work plans, calendars, templates, and processes.
• Coordinate timelines, milestones, dependencies, and information flow across teams.
• Create and manage organization-wide communications calendar in partnership with teams.
• Provide high-level administrative support to senior leaders, managing complex calendars and agendas.
• Support leadership meetings, board activities, retreats, and other key engagements.

Skills

Project management

Executive support

Calendar management

Communication

Collaboration

Education

BA/BS degree preferred

Tools

Microsoft Office Suite

CRM tools

Job description

United Way of Massachusetts Bay is seeking an Administrative Project Manager to serve as a strategic operational connector between Development and External Affairs. The role emphasizes creating tools, structures, and processes to enhance collaboration, coordinate planning, and support executive priorities.

The position includes high-level administrative support to the Chief Development Officer and Chief of External Affairs, with an emphasis on visibility, efficient information flow, and