Strategic Projects Coordinator

ARA Brand; Alexandria (VA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Competitive benefits

Job summary

Applied Research Associates, Inc. seeks a Project Coordinator to provide administrative and coordination support across multiple projects and PMs.

The role requires organizing meetings, maintaining schedules, and ensuring up-to-date records and communications with customers, subcontractors, and internal teams. The position involves on-site work at ARA and customer locations to support meetings and activities.

Qualifications

• 8–10 years of relevant administrative, project coordination, program support, or related experience, or a bachelor's degree with 2–4 years of relevant experience.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong attention to detail and ability to work independently across multiple projects and teams.
• Ability to regularly work on-site and travel locally to customer sites, project locations, and company facilities as needed.
• Ability to obtain or maintain a DoD Secret security clearance.

Responsibilities

• Provide administrative and project coordination support to multiple Program/Project Managers and project teams.
• Coordinate meetings, prepare agendas/minutes, and track action items through completion.
• Maintain project schedules, calendars, files, records, and SharePoint repositories.
• Assist with preparing project reports, presentations, dashboards, and customer deliverables.
• Track milestones, deliverables, and deadlines and follow up with stakeholders.
• Coordinate travel, training, meeting logistics, visitor access, and other project activities.
• Support procurement and administrative activities, including purchase requests, invoices, expenses, and vendor coordination.
• Collaborate with Facilities, IT, Security, Contracts, Finance, and HR to support project needs.
• Participate in on-site meetings, planning sessions, site activities, and customer/vendor engagements.
• Support onboarding, project communications, and confidentiality of sensitive information.

Skills

Organization

Time management

Communication

Detail oriented

Travel readiness

Education

Bachelor's degree

High school diploma

Tools

Microsoft Project

Smartsheet

Planner

Power BI

SharePoint

Microsoft Office

Job description

Applied Research Associates, Inc. seeks a Project Coordinator to provide administrative and coordination support across multiple projects and PMs.

The role requires organizing meetings, maintaining schedules, and ensuring up-to-date records and communications with customers, subcontractors, and internal teams. The position involves on-site work at ARA and customer locations to support meetings and activities.