Strategic Project Manager — Digital Records & Cross-Functional Delivery

K; Dallas (TX); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Leadership and career development机会

Low cost insurance (medical, dental,?)

401(k) plan (company matching)

Paid holidays

PTO

Paid maternity & paternity leave

Educational assistance

Business casual environment

Job summary

Kofile in Dallas, TX seeks a Project Manager to own customer relationships and lead projects from contract transition through closeout. You will coordinate resources, manage schedules, and ensure alignment with quality standards in a fast-paced environment.

The role requires strong organizational and communication skills, and the ability to drive successful delivery across internal teams, external partners, and clients. This is a full-time on-site position in the Dallas area.

Qualifications

• Bachelor’s degree in business, communications, or a related field.
• 2–4 years of project management experience.
• Experience in cross-functional environments and managing multiple priorities.
• Experience defining and documenting detailed requirements for preservation, imaging, indexing, microfilm, and digital platforms.
• Proficiency with Microsoft Office Suite; Excel formulas and tracking tools preferred.
• Strong communication, problem-solving, and organizational skills.
• Ability to manage tasks independently while working collaboratively across teams.
• Adaptability in a fast-paced, changing environment.

Responsibilities

• Serve as the primary point of contact for assigned customers from project initiation through closeout.
• Facilitate customer kickoff meetings, requirements sessions, status calls, and project reviews.
• Maintain proactive communication with customers and stakeholders regarding project status, risks, dependencies, and milestones.
• Create and maintain project specifications, schedules, risks, issues, and action items.
• Maintain project records and documentation within QuickBase.
• Ensure all project deliverables adhere to Service Delivery standards and procedures.
• Coordinate resources and ensure alignment across teams and departments.
• Track project milestones, identify risks, and escalates issues as needed.
• Assist in preparing reports, documentation, and updates for stakeholders.
• Obtain customer approval of specifications, schedules, and production samples.
• Support budgeting and resource planning activities.
• Collaborate with cross-functional teams to meet deliverables and client expectations.
• Help maintain project documentation, project database, invoicing accuracy, change order records, and create and maintain project requirements/specifications.
• Provide general project support and contribute to the continuous improvement of project processes.
• Own cross-functional leadership across Operations, Logistics, Intake, Order Management, TPMs, Sales, and Finance.
• Support change order management and scope validation.
• Assist with volume reconciliation, invoicing preparation, and closeout activities.

Skills

Cross-functional collaboration

Project management

Communication

Organizational skills

Attention to detail

PMP certification

Education

Bachelor’s degree in business, communications, or a related field

Tools

Microsoft Office Suite

Excel formulas

Tracking tools

QuickBase

Kofax

Microsoft Project

NetSuite

Job description

Kofile in Dallas, TX seeks a Project Manager to own customer relationships and lead projects from contract transition through closeout. You will coordinate resources, manage schedules, and ensure alignment with quality standards in a fast-paced environment.

The role requires strong organizational and communication skills, and the ability to drive successful delivery across internal teams, external partners, and clients. This is a full-time on-site position in the Dallas area.