Strategic Project Director & Fiscal Management

City of Cleveland; Findlay (OH); On-site; USD 70,000 - 110,000; Full time

Job summary

City of Cleveland seeks a Project Director- Fiscal Analyst to oversee and coordinate program development and administration. Responsibilities include procurement, budget monitoring, grants, contracts, travel, and related fiscal duties, with extensive interaction across departments.

The role requires a Bachelor's in Business/Public Administration or related field, 3 years of management experience, strong MS Office skills, and a valid Ohio driver's license.

Qualifications

• Bachelor's degree in Business/Public Administration or related field required.
• Three years of full-time paid progressively responsible management/supervisory experience in program and/or project development.
• Proficient in computer and software applications (Microsoft Office Suites).
• Valid State of Ohio Driver's License required.

Responsibilities

• Coordinate procurement activities for the Division in partnership with program managers, the Purchasing Department, and vendors.
• Track service completion and contract compliance with vendors.
• Create and submit requisitions in the financial system; draft and review memoranda with the Commissioner.
• Review and analyze vendor proposals for scope alignment and price reasonableness; negotiate revisions as needed.
• Collaborate with Purchasing, Law, Council, Finance, and other shareholders to ensure timely and compliant procurement.
• Research suppliers, negotiate purchase agreements, and ensure adherence to applicable standards.
• Monitor and analyze Division budget activity to ensure compliance with approved funding levels.
• Research, prepare, and recommend annual operating budgets including revenue reports, capital funding, and projected expenditures.
• Run monthly trial balance reports; ensure general ledger compliance and resolve discrepancies.
• Collaborate with Accounts Payable to track Purchase Order spend-downs and obtain usage statements.
• Collaborate with HR and Payroll as it relates to budgetary concerns.
• Record and deposit cash/wires/checks and maintain accurate records of revenue and reimbursements.
• Manages all contract encumbrances, amendments, and funding modifications for assigned division(s).
• Monitor and audit federal and state grant financial activity for compliance with applicable rules and regulations.
• Process grant invoices, resolve discrepancies, coordinate with auditors, request extensions, submit applications, and manage closeout.
• Administer the Summer Food Service Program, including annual training, grant setup, bid reviews, budget tracking, and grant closeout.
• Prepare annual travel budgets; create travel encumbrances and payments in Advantage.
• Monitor approval workflows and process post-tournament reconciliations including receipt reviews and transmittal documentation.
• Performs other fiscal and administrative functions as required to support the operational needs of the division and department.

Skills

Communication skills

Management/Supervisory experience

Budget planning

Education

Bachelor's Degree in Business/Public Administration or related field

Tools

Microsoft Office Suites

Job description

City of Cleveland seeks a Project Director- Fiscal Analyst to oversee and coordinate program development and administration. Responsibilities include procurement, budget monitoring, grants, contracts, travel, and related fiscal duties, with extensive interaction across departments.

The role requires a Bachelor's in Business/Public Administration or related field, 3 years of management experience, strong MS Office skills, and a valid Ohio driver's license.