Strategic Project Coordinator Irvine, CA

BioSpace; Irvine (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical/Dental/Vision insurance

401(k)

Job summary

BioSpace is looking for a Strategic Project Coordinator in Irvine, California to support operational efficiency and drive team objectives. The role involves organizing tasks, coordinating meetings, and facilitating communication among team members.

The ideal candidate has a Bachelor's degree and 2-3 years of experience in a similar role, with a proven ability to thrive in a fast-paced environment. A comprehensive benefits package including medical and 401(k) is offered.

Qualifications

• Bachelors degree required.
• 2-3 years of experience as Coordinator, assisting teams, ideally working in project management tools, is preferred.
• Self-starter who proactively seeks solutions to ensure positive outcomes and timely deliverables.

Responsibilities

• Coordinate meetings, meeting agendas, action items, and follow-up activities.
• Help organize and maintain team trackers, files, and documentation.
• Facilitate team communication and share Information.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Project management tools experience

Attention to detail

Education

Bachelor's degree

Job description

Allergan Aesthetics

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Job Description

This role is responsible for organizing tasks, supporting meeting agendas and follow-up actions, maintaining documentation, and helping the team stay aligned on priorities and deadlines. The Strategic Project Coordinator partners closely with team members and leaders to support operational efficiency and help drive completion of team objectives.

Responsibilities

• Coordinate meetings, meeting agendas, action items, and follow-up activities
• Support the organization and maintenance of team trackers, files, and documentation
• Facilitate team communication and help ensure timely sharing of information
• Assist with project meeting scheduling, calendar management, and logistics coordination
• Track requests, deliverables, and deadlines to support progress against priorities
• Liaise with leaders to plan team building activities
• Prepare routine reports, updates, and meeting notes as needed
• Identify opportunities to improve processes and team workflow
• Develop, prepare, and update PowerPoint presentations, meeting decks, and support materials for team and leadership use
• Assist AVP with expense reporting and limited travel and calendar support
• Support special projects and coordination efforts as assigned

Essential Skills, Experience, and Competencies

• Bachelors degree required.
• 2-3 years of experience as Coordinator, assisting teams, ideally working in project management tools, is preferred.
• Self-starter who proactively seeks solutions to ensure positive outcomes and timely deliverables.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Thrives in a fast-paced environment and works independently with minimal supervision.
• Team player who can support ad hoc requests and collaborate cross-functionally with various departments.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite and other standard business tools.
• Ability to manage multiple priorities and adapt as needed.
• Ability to work effectively with team members across different functions.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance, and 401(k) to eligible employees.

This job is eligible to participate in our short-term incentive programs.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html