Strategic Programs Administrator

Johns Hopkins University; Baltimore (MD); Hybrid; USD 55,000 - 97,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Johns Hopkins University’s Data Science and AI Institute (DSAI) seeks an Administrative Specialist to provide high-level administrative and program support for its growing interdisciplinary institute. You will assist four Program Managers, coordinate events, and help manage travel, budgets, and reports within a collaborative academic environment.

The role requires strong organizational and communication skills, experience with university systems, and comfort with AI-enabled productivity tools.

Qualifications

• Bachelor’s Degree required.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings with essential details for timely responses.
• Support staff management and team meetings with follow-up actions.
• Anticipate department needs and manage incoming work with deadlines.
• Lead or contribute to projects and assist staff as needed.
• Assist with planning and conduct of events as needed.
• Handle general office management and logistics like space issues and room reservations.
• Ensure timely processing of travel reimbursements, payments, PO, and expense reimbursements.
• Prepare reports, graphs, tables, and other information sources.
• Provide guidance, disseminate information, and answer questions.
• Interpret and communicate operating policies.
• Maintain knowledge of department goals and SOPs, and familiarity with cross-department processes.
• Other duties as assigned.
• In addition to duties, provide coordination support to four DSAI Program Managers for signature programs and events.

Skills

Calendar management

Financial administration

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Report writing

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

SharePoint

Asana

Adobe Acrobat

Job description

Johns Hopkins University’s Data Science and AI Institute (DSAI) seeks an Administrative Specialist to provide high-level administrative and program support for its growing interdisciplinary institute. You will assist four Program Managers, coordinate events, and help manage travel, budgets, and reports within a collaborative academic environment.

The role requires strong organizational and communication skills, experience with university systems, and comfort with AI-enabled productivity tools.