Strategic Planning and Communications Assistant II (F5CC)

First 5 Contra Costa; Concord (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

First 5 Contra Costa is seeking an Administrative Assistant II to support Strategic Information and Planning and Communications with a high level of organization and discretion. The role involves coordinating meetings, preparing materials, and assisting staff and partners in a fast-paced environment.

The ideal candidate will be detail-oriented, flexible, and capable of handling multiple tasks while maintaining professionalism and a collaborative approach across departments.

Qualifications

• Experience providing administrative support.
• Ability to manage multiple projects and priorities.
• Strong attention to detail and professionalism.

Responsibilities

• Provide administrative support for materials, events and activities.
• Organize and support cross-department meetings and calendars.
• Maintain files, handle confidential information, and assist staff and contractors.

Skills

Administrative support

Organization

Communication skills

Flexibility

Attention to detail

Job description

Strategic Planning and Communications Assistant II (F5CC)

Posted on October 07, 2019

Position Summary

The Strategic Information and Planning Department is responsible for evaluating the work of First 5 Contra Costa and seeking ways to expand upon it through advocacy and partnerships. The Communications Department is responsible for developing and implementing methods of internal and external communications to advance First 5 Contra Costa’s efforts to improve support and services for young children.

The Assistant II will play a critical role in providing administrative support, maintaining smooth operations, and supporting areas of overlap and intersection between and within the two departments. This role requires a person with great attention to detail, a helpful disposition, the ability to be flexible and adapt to changing priorities, a high degree of professionalism, and the willingness to learn.

Standard Functions and Responsibilities

• Provide administrative or other support in the development of materials, activities, and events.
• Support a collaborative, efficient workflow between the Strategic Information and Planning and
• Organize and support meetings, including scheduling, maintaining internal calendars, duplication of materials, purchase/preparation of refreshments, note taking, and tracking delegated tasks.
• Ability to manage multiple projects and make independent decisions.
• Provide expertise or training to staff members, contractors, and/or community members as necessary.
• Maintain positive relationships with staff, contractors, partners, and community members.
• Work independently and as part of a team in a fast-paced, challenging environment.
• Perform general clerical duties such as filing, faxing, copying, correspondence, and mailing materials.
• Process and handle confidential information and files with discretion.
• Represent department when needed to agencies, commissioners, community members and others.
• Participate, as a staff team member, in other First 5 activities and projects as needed.
• Support the organization in shared administrative duties such as welcoming visitors, allowing
• guests and visitors access to the office, maintaining office areas, and other specially assigned duties.
• Perform occasional office errands.
• Other duties as assigned.