Strategic Payroll & Accounting Manager

Plote Construction Inc.; Hoffman Estates (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Plote Construction Inc. is seeking an Accounting Manager to oversee accurate and timely payroll processing across multiple companies, including union environments, and to assist the Corporate Controller with daily accounting operations.

The role emphasizes compliance with federal, state, and local regulations, year-end tasks such as W-2s and audits, and collaboration with Finance, HR, and Operations to improve payroll processes and data integrity.

Qualifications

• Bachelor’s degree in accounting, finance, or related field, or 5+ years equivalent experience.
• 3-5 years of Payroll experience in a high-volume union environment.
• Proficient with Microsoft Office products, i.e., excel, word, outlook
• Handling confidential information with discretion
• Job costing

Responsibilities

• Manage end-to-end payroll processing for multiple companies that use non-union and union employees, ensuring accuracy and compliance with federal, state, and local regulations
• Prepare and analyze payroll-related and other regulatory reports as required
• Support year-end processes, including W-2’s and annual audits (financial, 401k, worker’s comp, etc.).
• Oversee review of payroll registers and ensure accurate payroll distribution
• Prepare, review, and submit union reports and payment requests for various Chicagoland unions.
• Oversee payroll-related accounting entries
• Contribute to and/or lead other department-specific and cross-functional initiatives with AP, AR and GL
• Oversee all federal and state tax compliance forms, such as Fed-941, IL-941, 940, IL unemployment, W-3, W-2s, MSHA, and other required filings for multiple companies
• Stay abreast of changing laws and best practices to inform process improvement and maintenance of system integration, technology, and legal compliance
• Establish and maintain a centric payroll operation that includes development of self-service resources, proactive communication, and prompt response to employee questions and requests
• Develop training and coaching programs for employees, cultivate a culture of customer service, and build relationships.
• Collaborate closely with finance, HR, and Operations departments to ensure accurate payroll data, resolve discrepancies, and support companywide payroll initiatives
• Monitor and analyze payroll metrics to identify trends, risks, and opportunities for improvement
• Perform all other duties and tasks assigned

Skills

Payroll processing

Regulatory reporting

Confidential data handling

Communication skills

Leadership

Education

Bachelor’s degree in accounting, finance, or related field

5+ years accounting experience

Tools

Microsoft Office Suite

LCPTracker

Viewpoint software

IDOL Certified Payroll

Job description

Plote Construction Inc. is seeking an Accounting Manager to oversee accurate and timely payroll processing across multiple companies, including union environments, and to assist the Corporate Controller with daily accounting operations.

The role emphasizes compliance with federal, state, and local regulations, year-end tasks such as W-2s and audits, and collaboration with Finance, HR, and Operations to improve payroll processes and data integrity.