Strategic Operations Lead

Jobtailor; San Diego (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor is seeking a Chief of Staff to partner with the CEO in San Diego, coordinating across customers, investors, advisors, legal, finance, and internal teams. You will translate priorities into action, prepare for executive meetings, and track commitments with a focus on clarity, pace, and impact.

You will drive operating cadence, manage board and investor materials, and translate complex updates into customer-ready content while maintaining the company's strategic narrative across time

Qualifications

• Strong judgment, discretion, and ability to handle confidential information.
• Excellent written communication; you must draft clear emails, memos, summaries, and decision notes.
• Strong organizational ability; can manage many moving pieces without losing details.
• Ability to operate in ambiguity and create structure quickly.
• Comfort working with technical, legal, finance, investor, and customer-facing topics.
• Ability to work across Singapore and United States time zones when needed.
• High ownership mindset; proactive and self-driven.

Responsibilities

• Convert CEO priorities into clear actions, owners, timelines, and follow through.
• Prepare the CEO for customer meetings, investor meetings, board discussions, internal reviews, and strategic decisions.
• Track key commitments across customers, investors, advisors, legal counsel, finance, and the internal team.
• Identify what is slipping, what needs escalation, and what can be delegated.
• Create and manage the company operating cadence, including leadership meetings, weekly priorities, customer follow ups, hiring updates, finance reviews, and board preparation.
• Help maintain a clear view of the company’s most important objectives, risks, and open decisions.
• Turn scattered inputs from meetings, emails, chats, and documents into structured action plans.
• Ensure team members know what matters most and what needs to happen next.
• Support the CEO in preparing for high stakes customer discussions with semiconductor, energy, and advanced materials companies.
• Help coordinate proposal preparation, POC scopes, pricing documents, meeting notes, follow up emails, and decision trackers.
• Maintain a reliable view of active customer conversations, next steps, blockers, and commercial status.
• Work with technical leads to translate complex product and scientific updates into customer ready materials.
• Assist with investor updates, fundraising materials, data room organization, board materials, and follow up from investor conversations.
• Help maintain the company narrative, milestone tracker, pipeline summary, hiring plan, financial overview, and strategic priorities.
• Coordinate with finance, legal, and external advisors when needed.
• Help the CEO communicate clearly with the team.
• Prepare internal memos, meeting summaries, decision records, operating updates, and leadership notes.
• Ensure important context does not get lost between business, technical, legal, and finance conversations.
• Build lightweight systems that make the company more organized without slowing it down.
• Own strategic and operational projects that do not clearly sit inside one function.
• Drive projects independently from ambiguous starting points to concrete outcomes.

Skills

Judgment & discretion

Written communication

Organizational ability

Ambiguity to structure

Cross-functional topics

Time-zone coordination

Ownership mindset

Job description

Jobtailor is seeking a Chief of Staff to partner with the CEO in San Diego, coordinating across customers, investors, advisors, legal, finance, and internal teams. You will translate priorities into action, prepare for executive meetings, and track commitments with a focus on clarity, pace, and impact.

You will drive operating cadence, manage board and investor materials, and translate complex updates into customer-ready content while maintaining the company's strategic narrative across time