Strategic Operations & Initiatives Coordinator

Grand Valley State University; Michigan; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Wellness resources

Tuition waiver

Job summary

Grand Valley State University seeks a versatile Presidential Operations & Administrative Coordinator to support the President’s Office across administrative, operational, and strategic initiatives. You will collaborate with the Director of Presidential Operations, coordinate agendas, and manage communications and logistics for university leadership teams.

Primary duties include quarterly Workday budget updates, CMS website oversight, and back‑up support for executive assistants during peak

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Demonstrated experience providing administrative, operational, project, or program support in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing demands.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to work collaboratively across teams and divisions.
• High level of professionalism, discretion, judgment, and attention to detail.
• Proficiency with standard office software and collaboration tools; ability to learn institutional systems such as Workday and CMS platforms.

Responsibilities

• Oversee a variety of operational priorities and logistics in collaboration with the Director of Presidential Operations, including budgeting and finance, Board of Trustees, and commencement support
• Prepare and provide quarterly budget updates using Workday.
• Assist with preparation and coordination for Senior Leadership Team (SLT) and other cross‑discipline teams organized by the President’s Office, including agendas, materials, logistics, and follow‑up.
• Oversee project management and coordination for university initiatives in collaboration with the Director of Presidential Operations
• Support the implementation of the university’s strategic framework, Reach Higher Together.
• Develop and maintain systems for tracking timelines, deliverables, and outcomes related to university priorities.
• Analyze project requirements, identify gaps and dependencies, and proactively and independently advance assigned projects.
• Manage and coordinate routine updates for the President’s Office and Board of Trustees websites, through the applicable content management system (CMS).
• Evaluate website content for accuracy, timeliness, consistency, and alignment with institutional priorities.
• Provide backup support to the President’s Office Executive Assistant and Executive Assistant to the President during periods of high need or staff absences.
• Ensure continuity of office operations during peak periods.
• Provide additional support for the President’s Office events and engagement team as needed.
• Provide support for Board of Trustees‑related activities as needed.
• Identify and implement opportunities to continuously improve President’s Office systems, workflows, documentation, and processes to strengthen efficiency, coordination, and operational effectiveness.
• Perform other duties as required/assigned by leadership.

Skills

Administrative support

Organization

Communication

Project coordination

Budgeting

Collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Workday

CMS platforms

Job description

Grand Valley State University seeks a versatile Presidential Operations & Administrative Coordinator to support the President’s Office across administrative, operational, and strategic initiatives. You will collaborate with the Director of Presidential Operations, coordinate agendas, and manage communications and logistics for university leadership teams.

Primary duties include quarterly Workday budget updates, CMS website oversight, and back‑up support for executive assistants during peak