Strategic Medical Sponsorships & Operations Lead

Sumitomo Pharma America; United States; Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

Sumitomo Pharma America is seeking a Medical Sponsorships & Operations professional to develop and execute sponsorship strategies, manage budgeting and vendor workflows, and coordinate congress planning with cross-functional teams in a matrix Medical Affairs environment.

The role emphasizes collaboration with Legal, Compliance, Finance, and Procurement, maintaining centralized trackers, and ensuring timely reviews, approvals, and deliverables across sponsorships, congresses, and routine

Qualifications

• Ability to collaborate across Medical Affairs and enabling functions in a matrix organization to deliver coordinated operational outcomes.
• Knowledge of the pharmaceutical industry and healthcare environment; experience in science-based roles is preferred
• Professional judgment, accountability, and clear written and verbal communication with internal and external stakeholders.
• Familiarity with operational planning, budget tracking, contracting workflows, and documentation requirements.
• Interpersonal skills and working in a matrix environment
• Ability to translate medical team priorities into practical work plans, timelines, and clearly defined deliverables.
• Ability to manage concurrent sponsorships, congress activities, and operational requests with accuracy and timely follow-through.
• Track record of strong networking and working collaboratively across functions and geographies
• Demonstrated analytical and problem-solving skills
• Strong writing, presentation and influencing skills
• Ability to prioritize competing demands, adapt to changing timelines, and meet deadlines.
• Strong project and time management and organizational skills
• Discretion and trustworthiness in managing confidential information
• Ability to maintain reliable tracking systems, identify process gaps, and work collaboratively to resolve operational issues.
• Proficient in Microsoft Office

Responsabilités

• Coordinate the medical sponsorship process from request intake and documentation through internal review, contracting, payment tracking, and closeout.
• Partner with Medical Affairs stakeholders to clarify sponsorship objectives, scope, deliverables, timelines, and budget requirements for review and approval.
• Liaise with external organizations and internal Legal, Compliance, Finance, and Procurement partners to gather required information and facilitate timely reviews and approvals.
• Maintain a centralized sponsorship tracker and supporting records, including request status, approval milestones, agreements, financial commitments, and outstanding actions.
• Track fulfillment of approved sponsorship deliverables, collect completion documentation, and flag missing information or potential delays to the appropriate stakeholders.
• Support Medical Affairs congress planning and execution by maintaining integrated timelines, planning calendars, readiness checklists, and clear ownership of key deliverables.
• Coordinate operational logistics for medical congress activities, including registrations, medical exhibit arrangements, meeting space, materials, and vendor support, as applicable.
• Facilitate congress planning meetings, document decisions and action items, and communicate deadlines, dependencies, and readiness updates to stakeholders.
• Partner with medical leads and enabling functions to coordinate required reviews and approvals, while keeping scientific content and medical decisions with the appropriate subject matter experts.
• Support on-site or virtual execution, as needed, and coordinate post-congress reconciliation, documentation, debriefs, and follow-up actions.
• Track sponsorship, congress, and operational budgets, commitments, and actual spending; provide monthly updates to senior leadership and flag variances for review.
• Collaborate with Finance on forecasts, accruals, invoice reconciliation, and accurate financial reporting.
• Support vendor onboarding, contract and purchase order requests, invoice processing, and payment follow-up in partnership with the appropriate internal functions.
• Apply project management best practices and develop practical templates, checklists, and standard workflows to support consistent execution.
• Gather stakeholder feedback and lessons learned to identify opportunities to simplify processes, reduce bottlenecks, and improve coordination across sponsorships, congresses, and routine operations.

Connaissances

Cross-functional collaboration

Budget tracking

Contracting workflows

Stakeholder communication

Project management

Description du poste

Sumitomo Pharma America is seeking a Medical Sponsorships & Operations professional to develop and execute sponsorship strategies, manage budgeting and vendor workflows, and coordinate congress planning with cross-functional teams in a matrix Medical Affairs environment.

The role emphasizes collaboration with Legal, Compliance, Finance, and Procurement, maintaining centralized trackers, and ensuring timely reviews, approvals, and deliverables across sponsorships, congresses, and routine